Asset Management Coordinator I

AvalonBay Communities • Irvine, CA

5d • Hybrid

About The Position

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work. The Role We’re looking for an organized, proactive, and adaptable coordinator to join our Asset Management team. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys supporting a dynamic group of professionals.

Requirements

• Exceptional organizational skills and attention to detail
• Strong communication skills—comfortable with direct feedback and collaboration
• Self-directed with a high level of initiative
• Adaptable, flexible, dependable, and professional

Responsibilities

• Development & Acquisition Close-Out Track asset obligations and maintain accurate logs and records Enter and update obligation data in Cadastral for compliance and reporting
• Calendar Management & Scheduling Manage calendars for Asset Management leadership Coordinate and plan team meetings
• Onboarding Support Assist with onboarding new associates by preparing materials and schedules Provide general administrative support for a smooth onboarding experience
• Travel & Expense Management Book travel arrangements for team members Process expense reports in compliance with company policies
• Property Tour Coordination Schedule and organize property tours across regions Handle site-specific needs and logistics
• SharePoint Updates Post updates and maintain organization of the team’s SharePoint site
• Reporting & Data Management Compile quarterly and monthly reports for ASR and other needs Prepare materials for meetings and reviews
• Annual Team Meeting Planning Organize logistics for annual team meetings, including venue and agenda Support event execution and follow-up
• Irvine Office Responsibilities Provide local administrative support, manage office supplies, and assist with regional events

Benefits

• Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.
• Growth based on achievement and promotion from within.
• Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).
• A 20% discount on our incredible apartment homes.
• A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees