ASA VI: Employee Health Services 40 hrs/week Day

Albany Medical Center•City of Albany, NY

8d•$38,938 - $50,619

About The Position

The EHS ASA 6 helps to fulfill Employee Health Service’s mission of supporting the Center’s obligations to governing agencies such as the NYS Department of Health, O.S.H.A., the Worker’s Compensation Division of the NYS Department of Labor, the J.C.A.H.O., and the Center’s Infection Control and Environmental Health and Safety policies as they relate to the medical surveillance of Health Care Workers. The Employee Health Service ASA 6 has responsibility for the clerical duties inherent in the implementation of OSHA, CDC, Infection Control, Environmental Health and Safety, and the Hazardous Substance Medical Surveillance programs. The EHS ASA6 is expected to collaborate with the entire EHS team in order to provide timely, customer focused service. The EHS ASA6 works independently and with a high degree of responsibility for the implementation of organizational plans. Organizationally, the EHS ASA6 reports to the EHS Manager.

Requirements

Graduation from High School and at least 1year applicable work experience.
Knowledge of and ability to apply medical terminology
Working knowledge of computer programs with strong PC and keyboard skills
Self motivation, independent work skills, attention to detail. Must work very well with people and have skills in dealing with confidential and personal issues. Ability to view the EHS unit as team.
Strong Customer Service skills.

Responsibilities

Greet people at the front desk and ascertain the reason for their visit.
Collect identified information for accurate completion of the contact sheet.
Provide the necessary paperwork to the HCW, and instruct them on the location of the waiting room, pens, and clipboards. Ask them to return paperwork to the front desk as appropriate. Review the self-assessment for any ‘yes’ answers that lead to additional paperwork, and supply that paperwork to the HCW.
Pull correct chart and prepare it for delivery to the rack. Review chart for compliance with all EHS requirements. Ensure that all appropriate forms are attached prior to placing it in the rack.
Shred all documents removed from the chart with any identifying information.
Keep a supply of necessary forms available at the front desk.
Answer telephones.
Make appointments.
Document Tb tests and readings obtained from Mail and Fax machine on the HCW;s card, and create a contact sheet.
Inform managers of any no-show’s on the post-offer schedule.
Keep front desk, chart room and medical charts, and waiting room neat and organized.
Pick up Tb skin test cards from the Nursing area and distribute them appropriately among the reading boxes, pull charts for next-day readings.
Open and distribute mail
Data entry of contact sheet
Data entry of computer sheets
Monthly census report. Copy to KP. Send to Finance by the 7th of each month.
Monthly compliance report. Copy to KP. Send to Dianne Finnerty in QM.
File contact sheets by department (H), and separately for (C), (CTR), (SCC), (VOL), (MEDST), (OUTSIDE)
Manager / HCW info re: data accuracy
Terminate HCW in Respond from HR listing
Interpret Transfer and termination reports received from various sources, determine addition / removal from surveillance groups. Keep manager informed of any transfers requiring action.
Front desk reception
Pull terminations
Break down charts for microfiche, arrange alphabetically and record lists for scanning.
Determine holdable records per OSHA protocol and prepare for scanning. Scan and file documents.
The box – division of charts returning from clinical sites.
File labs and records into charts, document in required areas
Repair charts and labels as needed
File charts
Make charts for the next day’s schedule.
Recover old records for re-hires
Keep copier working (Interact with company)
Prepare records requests
Mail Credentialed Clinician’s folders out for annuals. Interact with Credentialed staff to increase compliance.
Work with Volunteer office to increase compliance
Work with Nursing staff to provide accurate data on HCW overdue for vaccines.
Copy WC notes and store them for RM pick-up.
Make referral appointments as needed
Check Fax machine and disperse documents
OSHA program regarding medical management of employees on the HAZMAT team
OSHA program regarding medical management of employees on the ASBESTOS team
OSHA program regarding medical management of employees in the Hearing Conservation program
Bloodborne pathogen exposure forms review, interaction with Epidemiology as needed
Positive PPD follow-up, CXRs, interaction with ACHD as needed
Post-exposure PPD compliance as needed
OSHA program regarding medical management of employees in the LEAD program
NYS DOH program regarding medical management of employees in the Day Care
Liaison with the GME department for the compliance with EHS programs among the Housestaff
Liaison with the Medical staff credentialing department for the compliance with EHS programs among the Credentialed staff
Implementation and administrative management of new special programs, such as the new surveillance program for HCW exposed to chemotherapeutic agents.
Post-offer clearances to managers and interaction with Human Resources
Annual clearances to managers and lists to managers and Human Resources
Coordination of random drug screen program
Participation in the Health Service QIT
Data entry and management of labs and vaccine follow-up.
Implementation of new data management program (OHM) that includes interaction with HR system download.
Preceptor / training of new and lite duty staff
Participation in the EAP program as it relates to the role of Health Service
Assist in the compliance with HIPAA within the department
Assist with JCAHO within the department

Benefits

Excellent health care coverage with no copay at Albany Medical Center providers
A wide array of services and programs to support emotional, physical, and mental wellbeing

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