AS Administrative Assistant Office - Charlotte

Turner Construction Company • Charlotte, NC

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About The Position

The Administrative Assistant Office position at Turner Construction involves performing daily administrative tasks and providing support to office departments and business units. The role is essential for ensuring smooth operations within the office, requiring a high degree of organization, attention to detail, and professional communication skills. The Administrative Assistant will manage calendars, assist with meetings, handle correspondence, and support various administrative functions to facilitate the work of department heads and managers.

Requirements

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction or other related industry required.
• College degree and/or relevant administrative skills certification, a plus.
• Construction or other service industry experience, a plus.
• High degree of detail, accuracy, and organizational skills.
• Maintain confidential information.
• Work independently with some oversight and as part of a team.
• Approachable, proactive, positive, and professional attitude.
• Professional verbal communication and written business communication skills.
• Able to conduct research and effectively proofread.
• Exhibit active listening skills and follow through on commitments.
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
• Commissioned Notary Public, a plus.

Nice To Haves

• Experience in a construction or service industry environment.
• Relevant administrative skills certification.

Responsibilities

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and ordering supplies and stationery.
• Daily management of department head/manager's calendar, meeting schedule, and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for the office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters' historical information to support managerial related decision-making.
• Arrange travel reservations, business accommodations, prepare itineraries and agendas.
• Process department head/manager's expense reports.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion activities across the company.
• Order supplies to support office needs.
• Provide team support and relief of others' job duties during times of need.
• Contribute ideas for continuous improvement and effectiveness of the team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects and coordinate events.

What This Job Offers

• Job Type: Full-time
• Industry: Construction of Buildings
• Education Level: High school or GED