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The City of Tacoma is seeking a collaborative and detail-oriented individual for the position of Tacoma Creates Program Assistant. This is an opportunity to be part of a dynamic team and provide critical administrative support for the first-of-its-kind cultural funding program in Washington State. The Tacoma Creates program is within the Arts & Cultural Vitality Division of the City's Community and Economic Development Department. The Tacoma Creates Program Assistant will assist with a range of administrative functions that support the day-to-day management of cultural funding contracts and related programming that support Tacoma's vibrant cultural sector. Core responsibilities will include: detailed screening, review, and tracking of applications and reports; logistics support for workshops, meetings, and capacity building opportunities; communications efforts including website management as well as email and phone communications with internal and external stakeholders; providing excellent customer service for cultural organizations and community partners, and participating as a collaborative administrative team member with an eye towards continuous process improvement. The person in this role will have strong data and project management skills, which are essential for tasks related to contract compliance, creating and managing registration processes, and tracking overlapping processes and deadlines. This position will provide support in the planning, coordination, and production of Tacoma Creates meetings, public events, workshops, focus groups, and presentations. This includes assisting with the coordination of Tacoma Creates application review panels, ensuring smooth processing of applications and preparation of materials. This person in this role will develop and/or improve administrative tools, such as checklists and documentation of procedures, to streamline processes within Tacoma Creates. The Tacoma Creates Program Assistant will develop and implement public-facing communications, encompassing social media, websites, newsletters, and traditional media. They will be work on maintaining, updating, and disseminating information related to Tacoma Creates programming, general opportunities, and cross-promotion of related programs and opportunities across various communication channels of the Arts & Cultural Vitality Division and the City of Tacoma.
