Artistic Planning and Operations Assistant Manager - Washington National Opera (WNO)

The Kennedy Center

3d • $58,000 - $64,000 • Onsite

About The Position

The Assistant Manager of Artistic Planning & Operations for the Washington National Opera (WNO) works closely with the Director of Artistic Planning & Operations and Senior Manager of Artistic Planning & Operations to carry out objectives for the artistic department. Under the oversight of the Director of Artistic Planning & Operations and Senior Manager of Artistic Planning & Operations, the Assistant Manager serves as the secondary point person for WNO chorus, corp dancers, children's chorus and supers. This includes timesheet collection, payroll processing, and day to day needs. Under the oversight of the Director of Artistic Planning & Operations, and Senior Manager of Artistic Planning & Operations, the Assistant Manager serves as the primary point person for payment tracking and processing for all WNO principal singers, conductors and directors. This includes regular collaboration with the Kennedy Center Finance department. The Assistant Manager serves as a member of artistic planning sessions to facilitate achieving financial goals in the current season. In collaboration with the Director of Artistic Planning & Operations and Senior Manager of Artistic Planning & Operations, this position is also responsible for the processing of principle artist contracts and all WNO director, conductor, choreographer, dancer, chorus, children's chorus, and super contracts.

Requirements

• 3-5 years of experience in artistic operations/administration preferably within a performing arts organization.
• Work experience and interest/knowledge in opera, classical music, or performing arts encouraged.
• Experience with union contracts a strong plus.
• Expertise in Microsoft Excel for budgeting.
• Bachelor's degree or equivalent training/ experience
• The successful applicant will have the ability to interact with artists possessing a wide range of personalities and will be able to demonstrate: Excellent verbal and written communication skills along with discretion, maturity, and composure, especially under pressure.
• Must exercise good judgment, show initiative, handle sensitive data in a trustworthy manner.
• Ability to establish priorities.
• Multitask.
• Strong organizational skills and the ability to work independently as well as in a team environment.
• High standards and sense of responsibility.
• Interest in positive interpersonal interaction, openness to diverse work situations, and sense of humor strongly encouraged.
• Knowledge of computerized information systems and their application, including Microsoft Outlook, Microsoft Office, knowledge of ArtsVision a strong plus.
• Candidate must be local or willing to relocate to the DMV area. Relocation assistance is not provided.
• Candidate must be willing to work onsite.
• Excellent verbal and written communication skills along with discretion, maturity, and composure, especially under pressure.
• Must exercise good judgment, show initiative, handle sensitive data in a trustworthy manner.
• Ability to establish priorities.
• Multitask.
• Strong organizational skills and the ability to work independently as well as in a team environment.
• High standards and sense of responsibility.
• Interest in positive interpersonal interaction, openness to diverse work situations, and sense of humor strongly encouraged.
• Knowledge of computerized information systems and their application, including Microsoft Outlook, Microsoft Office, knowledge of ArtsVision a strong plus.

Responsibilities

• Contract execution (union, independent contractor, etc). In coordination with Senior Manager of Artistic Planning & Operations, they are responsible for drafting, executing, tracking and processing all WNO artistic contracts.
• In coordination with the Senior Manager, execute contract packages with directors, conductors, and choreographers for upcoming WNO productions. This includes confirming financial terms and also involves the artistic rights in travel and housing arrangements, payment schedules, etc.
• The Assistant Manager of Artistic Planning & Operations is responsible for drafting, executing, tracking, processing and distribution of payments for all WNO artistic contracts.
• The Assistant Manager will also serve as the point person for contracts and payroll for the WNO chorus and corps dancers under the oversight of the Senior Manager of Artistic Planning & Operations.
• Collaboration with Kennedy Center Payroll and Accounts Payable departments to achieve timely all artistic payments; collaboration with WNO Rehearsal Planning team for all artistic auditions and related events.
• Responsible for processing and reporting accurate financial information to AGMA union representatives.
• Administrative support to the Director of Artistic Planning and Operations.
• Other duties as assigned.

Benefits

• Staff offers for discount tickets
• Retirement plan with organization matching (after 1 year of employment)
• Qualifying employer for the Public Student Loan Forgiveness Program (PSLF)
• Commuter programs including pre-tax options for discounted parking and SmartBenefits (WMATA)
• Annual Leave, Sick Leave, and Personal Days available immediately upon hire
• 13 paid holidays per year
• Medical, Dental, and Vision benefits with FSA and HSA options, and paid FMLA

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees