Artistic Administrator

The Woodruff Arts Center-posted 10 days ago

Full-time • Mid Level

Provo, UT

501-1,000 employees

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Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff. Reports to: Vice President of Artistic ASO FLSA: United States of America (Exempt) Employment Status: Regular/Full time To provide artistic, administrative and logistical management for the full range of classical and education programming output presented by the Atlanta Symphony Orchestra, in line with the ASO’s policies and with the stipulations of the ASO’s Collective Bargaining Agreement (CBA). Provides general operational support to the Artistic Department. Work Schedule: Business days: Monday-Friday 9AM-5PM, 9:30AM-5:30PM or 10AM-6PM Evenings and weekends as assigned for Artistic Team concert and rehearsal duties, in addition to business day responsibilities.

General Department Administration, Leadership & Communication
Take the lead in developing, updating, and tracking the department budget.
Devise, maintain and oversee clear, transparent, fit-for-purpose and sharable systems to monitor, and account for, progress with all processes handled by the Artistic Planning Team.
Serve as primary conduit of information between the Artistic Planning Team and other teams within the ASO.
Supervise and direct the work of the Artistic Coordinator, who reports directly to the Artistic Administrator.
Coordinate execution of service schedule with Artist Liaison.
Recruit, train and engage additional part-time artist assistants as needed to support guest artists.
Assist the VP of Artistic Planning with: Planning and coordinating meetings of the Music and Artistic Planning Committee of the Board. Planning and coordinating meetings of the Artistic Advisory Committee of the Orchestra.
Artistic Administration Plan and implement the execution of all guest artist, recording and commission contracts, in line with the ASO’s operational timelines, and with an eye to visa petition timelines for foreign artists.
Plan and coordinate all processes related to guest artist visas.
Plan and execute the collection of all advance artistic information pertinent to the successful delivery of the ASO’s classical and education programming output from guest conductors and their managements, in line with the ASO’s operational timelines and CBA requirements; disseminate this information to the relevant teams internally, and upload orchestra-critical artistic information to OPAS, in line with CBA requirements and Personnel Team policies.
Plan and execute all artist payments (music director, guest conductors, guest soloists, composers), and all payments originating from the Artistic Department.
Provide support with guest artist logistics, hospitality and associated backstage duties as assigned for non-subscription projects, and during the following classical subscription weeks:
Assist the VP of Artistic Planning, VP of Marketing & Communications, and VP and General Manager in developing, planning and implementing the ASO’s multi-year recording plans, including the ASO’s digital “Behind the Curtain” series and any future series to be developed.
Programming/Artistic Planning In close communication with, with oversight from, and as assigned by the VP of Artistic Planning, take the lead on programming and artist selection for most non-subscription concerts presented by the ASO, including all orchestra and chamber music programs, community and parks concerts.
Provide artistic planning support for Symphony Hall Live programs involving the orchestra.
As assigned by the VP of Artistic Planning, coordinate and implement projects (festivals, multidisciplinary projects, residencies, etc.), including preparing and tracking budgets, schedules, and contracts.
Work closely with ASO Staff Conductors to facilitate good relations and coordination with the Education and Community Engagement Team as it relates to his or her duties with the Atlanta Symphony Youth Orchestra and all Education and Community Engagement programs.
Research projects and programming ideas, as requested by the VP of Artistic Planning.

Bachelor's degree from a four-year college or university.
4 year’s relevant experience in the symphony orchestra sector.
Detail-oriented: strong attention to detail and exceptional organizational skills are essential in all aspects of this role.
Outstanding written and verbal communication skills.
Outstanding eye for presentation.
Strong prioritization instincts; ability to work to deadlines.
A strong ethos to execute tasks in a timely and effective manner.
Outstanding interpersonal skills: ability to establish trust; to establish a strong rapport and to relate to diverse personalities, both internally and externally.
Well-developed critical thinking, problem solving and project planning skills.
Skilled at working independently, with minimal supervision, within a fast-moving team environment with accuracy, a sense of urgency, and the ability to multi-task and to act on own initiative.
Innate empathy, discretion, nuance and diplomacy.
Openness to learn and exhibits a spirit of cooperation, teamwork, and flexibility.
Extensive knowledge of classical symphonic music repertoire and artists.
Familiarity with symphony orchestra structures and practices.
Proven negotiation and contract management skills.
Professional manager level desktop computing proficiency (in particular, the role will involve extensive usage of Excel and the OPAS orchestra management software).

Ability to identify artistic quality.
Innovative thinking in project planning.
Ability to identify and cast vocal talent.

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