Artistic Administrative Assistant

NDI New Mexico•Santa Fe, NM

1d•$20 - $20•Onsite

About The Position

The National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives. The Artistic Administrative Assistant is responsible for administering certain aspects of NDI New Mexico’s artistic programs. The Artistic Administrative Assistant is responsible to the Manager of Arts Administration for carrying out the mission and the policies of NDI New Mexico with excellence and is a member of the organization’s Artistic Administrative Staff.

Requirements

Excellent computer skills required in MS Office Suite; skills preferred in Salesforce, and/or other data base programs
Ability to learn quickly on the job in database, ticketing, and accounting programs
Excellent customer service skills and ability to remain calm under pressure
Solves problems by identifying causes, gathering and processing relevant information, generating possible solutions, making recommendations, and resolving problems
Requires 1-3 years in job related duties
Believes in the mission of the organization
Strives for excellence in this job with a “Can Do” attitude
Ability to work with people of all backgrounds and ages
Highly organized, detail-oriented and result driven
Ability to prioritize work and multi-task to meet priorities
Supports teamwork and collaboration by demonstrating strong interpersonal skills
Communicates effectively through clear speaking, writing and effective listening
Behaves respectfully, ethically and with personal integrity
Operates in a fiscally responsible manner
Demonstrates adaptability through a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency
Professional appearance and telephone manner
Able to Work this schedule Tuesday- Saturday 9:30am-6pm. Summer Schedule Monday-Friday 9:30am-6pm
Experience in customer service and handling communication with families, staff, children or the public
Excellent computer skills in Microsoft Office Suite
Reliable transportation for in-state travel
Ability to work evenings and weekends

Nice To Haves

Bi-lingual (Spanish) preferred
Preferred Bilingual but not required

Responsibilities

Dance Barns Administration With direction and guidance from Dance Barns Program Producer and Artistic Director, supports administrative duties as needed for all Dance Barns after-school and summer programs and associated events and activities, including, but not limited to: registration, student account management, payment processing, attendance, and maintenance of records
Provide customer service and handle communication with families and staff under the guidance of the Producer
Box Office and House Management support for Dance Barns performances as needed
Assist with inventory and sales of dancewear and shoes out of Dance Barns office
Other administrative duties as needed
Supports Santa Fe and North Program Producer and Artistic Directors with administrative duties as needed for all artistic programs and associated events and activities, including, but not limited to: organizing materials for meetings, data entry, and administration of Advance Teams under the guidance of the Manager of Arts Administration
Provide customer service and handle communication with Advanced Team families and staff during the school year and summer programs as needed, under the guidance of the Associate Director of Outreach Programs
Assist with Santa Fe End-of-Year Event ticketing, preparation and box office sales
Assist the administration of and attend all rehearsals of the North End-of-Year event week
Participate in the Santa End-of-Year Event as a runner for the Advanced Teams
Other administrative duties as needed
Other administrative duties as needed
Maintains regular office hours as requested by the Manager of Arts Administration
Utilizes and maintains standardized procedures, forms, and templates
Attends all staff meetings and joint staff meetings
Upholds all Management and HR policies and procedures
Other duties as needed