Art & Design: Department Assistant

University of Wisconsin Oshkosh•Eau Claire, WI

44d•$18

About The Position

An 80% university staff position is available in the Department of Art & Design beginning August 2025. The title for this assignment is Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $18/hour. Full UW-System benefits apply. The Department Assistant serves as administrative support for the Department of Art & Design. The Department Assistant reports to and works closely with the department chair and provides support and aid to the department's students, faculty, and programs. Thus, excellent organizational, communication and interpersonal skills, a willingness and ability to listen, and the ability to work independently with minimal supervision are essential to this position. A collaborative sensibility, with the ability to recognize and respond to needs, exercise initiative, and creatively solve problems are also expected.

Requirements

Excellent organizational, record-keeping, and customer service skills
Strong interpersonal, problem-solving, and collaboration skills to interact effectively with the department chair, university offices, faculty, staff, students, and community partners
Demonstrated verbal and written communication abilities
Knowledge of common office software and ability to quickly learn administrative applications
Ability to conduct tasks professionally, accurately, and confidentially

Nice To Haves

Bachelor's degree
Experience successfully navigating complex organizational and administrative policies and procedures
Previous college/university/institutional experience
Experience with continuous process improvement

Responsibilities

Serves as initial and primary point of contact for students, faculty, guests, visitors, and UWEC personnel. As such, they represent the department, welcome people to it, and function as a customer service liaison.
Develops, implements, and maintains organizational systems and electronic/physical records related to department operations in accordance with department needs and UWEC policies and procedures.
Coordinates and manages programmatic and administrative responsibilities including scheduling, logistics, data & information management, record keeping & reporting, unit workflow, and process improvement.
Identifies, troubleshoots, and resolves problems regarding technical systems and programs of department operations.
Monitors, tracks, and audits the department budget/funds, services and supplies, and purchasing expenses and regularly reports to the chair.
May provide operational guidance, training, oversight of student workers.
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
Serves as a primary point of contact for the department
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
May provide operational guidance and training on day-to-day activities of student workers and program staff