Area Administrator - Jeff City Metro

Young Life • Jefferson City, MO

90d

About The Position

YL Jefferson City, MO is looking for a detailed person to take on their camp and volunteer screening support endeavors. This part-time position supports ministry activity in the Jeff City metropolitan area for Young Life. YL connection preferred, and must live locally in order to coordinate with our Board and Volunteers. Must be able to learn new tech platforms and manage mailings and online postings. The attached job description outlines the full scope of responsibilities for a full-time role. However, this posting is for a part-time position (5 hours per week) and will cover only a portion of those duties based on current area needs.

Requirements

• High school education or its equivalent; Associates degree preferred.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and processes.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones and respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including updating area donor database, entering club card data into kid database, updating parent database, maintaining newsletter recipient list, creating and maintaining banquet invitation list, and updating contact in Palm/Outlook.
• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• Coordinate area meetings, including Area Staff Meetings, Area leadership meetings, and Area committee meetings.
• Track participation, payments, health forms and how much each kid has earned in fundraisers for camp.
• Send letters to parents about camp sign-ups, itineraries and health forms.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards for events.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations and send thank you notes to banquet donors.
• Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED