Area Administrator I-Steamboat Springs, CO (Part Time)

Young Life•Steamboat Springs, CO

1d•Hybrid

About The Position

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Requirements

High school education or its equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
Good grammar skills and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail oriented multi-tasking ability.
Proven relational skills with both kids and adults.
Initiative with developing processes/systems around events – data organization and maintenance.
Great customer service skills.

Nice To Haves

Associates degree preferred.
Ongoing education encouraged.
Previous administrative assistant experience preferred.
Working knowledge of Salesforce & Workday preferred.

Responsibilities

Written and Verbal Communication Answer correspondence, do filing and prepare mailings.
Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner.
Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
Create club/event postcards, flyers, and/or maps.
Work with the Area Director & Committee to send prayer e-mails and monthly updates.
Send personal support mailings.
Create and maintain area M-Site.
Work with the Area Director & Committee to send thank-you letters to donors.
Interact with area directors, area staff, area committee, volunteer team leaders and leaders with area.
Administration Process and track donations.
Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
Manage monthly expenses and budgets in Workday, including area and staff expense reports.
Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
Update area donor database on a regular basis Enter club card data into kid database Update parent database Maintain newsletter recipient list Create and maintain banquet invitation list Update contacts in Salesforce Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
Event Administration Coordinate area meetings, including: Staff Meetings, Leadership meetings, and Committee meetings Camp Track participation, payments, health forms and how much each kid has earned in fundraisers.
Send letters to parents about camp sign-ups, itineraries and health forms.
Responsible for fundraiser marketing.
Construct and distribute camp brochures.
Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins Banquet/Golf Marathon/Auction Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
Track guest list, table sponsors, RSVP list and donations received from banquet.
Coordinate with table hosts about their invitation lists.
Mail invitations.
Send thank you notes to banquet donors.
Track table sponsors.
Training Provide training to area director, staff, Committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.