Area Administrator I-Steamboat Springs, CO (Part Time)

Young Life • Steamboat Springs, CO

115d

About The Position

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner. This is a part-time position of 15-20 hours/week, primarily remote with some in-person meetings and events required. Steamboat Springs or Hayden, CO resident preferred. There is a Cost of Living Adjustment (COLA) available for this position.

Requirements

• High school education or its equivalent; Associates degree preferred.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Working knowledge of Salesforce & Workday preferred.
• Strong organizational skills with attention to detail and processes.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Nice To Haves

• Experience with Salesforce & Workday.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones and respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets in Workday, including area and staff expense reports.
• Pay bills, submit bank account records/purchase card expenses and donations, and make copies.
• Evaluate financial monthly status and update FDT each month.
• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contacts in Salesforce.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Coordinate area meetings, including: Staff Meetings, Leadership meetings, and Committee meetings.
• Track participation, payments, health forms and how much each kid has earned in fundraisers for camp.
• Send letters to parents about camp sign-ups, itineraries and health forms.
• Responsible for fundraiser marketing and construct/distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards for events.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists and mail invitations.
• Send thank you notes to banquet donors and track table sponsors.
• Provide training to area director, staff, Committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Benefits

• Cost of Living Adjustment (COLA) available for this position.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED