Area Administrative Assistant - Orchard Hill & Oak Grove Centers

Mac's List•Central Point, OR

42d•$19 - $19

About The Position

TheArea Administrative Assistant supports the Site Manager by helping ensure thatassigned centers operate smoothly and that all required services are deliveredin alignment with Head Start Performance Standards. This position performs awide variety of administrative and center-support functions, contributes todaily operational needs, and offers backup support across center operations asneeded. The role also assists with agency and center projects as assigned bythe Site Manager or the Data Monitoring and Compliance (DMC) Department, whilemaintaining professionalism, accuracy, and adherence to all Agency policies andprocedures.

Requirements

Education: Highschool diploma or equivalent required; AA in Business, Office Administration orrelated field preferred. Documented postsecondary coursework or equivalentcombination of education and experience may substitute for degree. Courseworkin Human Services or Early Childhood Education is beneficial.
Experience: Minimum one (1) year office assistant or general clerical experience required.Experience working with preschool-aged children or in an early childhoodeducation setting preferred.
Certifications: CPR/First Aid Certification and Food Handler Certification required. (Certifications may be obtained after hire.)
Essential Skills: Abilityto use Microsoft Office and database programs; strong communication andorganizational skills; exercise good judgement, stay flexible, and adapt tochanging needs; ability to manage multiple tasks and maintain accurate records;work independently or as part of a team; handle confidential information; and remainattentive and appropriate when assisting with child-supervision duties.
EssentialPhysical Requirements: Ability to occasionally lift/carry up to 35lbs. a distance of 10 feet and to push/pull up to 35 lbs. a distance of 10yards; sufficient mobility and range of motion to perform intermittentstanding, walking, balancing, stooping, bending, crouching, crawling, sittingon the floor, reaching, squatting or kneeling, and twisting; ability to reactquickly to the physical actions of children; ability to occasionally performthe physical requirements of bus monitor; sufficient vision and hearing toperform job duties; sufficient manual dexterity and eye-hand coordination toperform job duties. Ability to drive amotor vehicle.
Exposureto Hazards: Repetitive motion tasks; sitting for longperiod of time; use of personal computer and other office equipment; unpredictablechild and parent behavior; exposure to contagious conditions; hazardouschemicals; driving and riding in motor vehicles.
Valid Oregon DriverLicense
Proof of currentpersonal automobile insurance in accordance with Agency policy
Three (3) years DMVcourt print driving record
Approval to drive fromAgency insurance carrier - requires at least 21 years of age

Nice To Haves

Experience working with preschool-aged children or in an early childhoodeducation setting preferred.
AA in Business, Office Administration or related field preferred.
Courseworkin Human Services or Early Childhood Education is beneficial.

Responsibilities

Word Processing and Data Entry
Maintain andmonitor database information
Generate newsletters, memos, etc.
Generate required reports as assigned.
Provide support for Agency level projects, as assigned
Assist with coordination of meetings and/or events.
Sort, cross reference, and file letters, reports and/or other documents
Maintain up-to-date files and systems.
Open, sort, and/ordistribute incoming mail, messages, and/or reports
Pick-upand drop-off interagency and postal mail/packages as directed.
Letters, forms andreports
Teacher Calendars
Newsletters.
Manage,order, shop for, and inventory center supplies, as assigned.
Attend trainingsand/or meetings, as assigned
Takeminutes of center meetings and distribute, as assigned.
Answer phones anddirect calls appropriately.
Provide assistanceto parents, volunteers, and the general public as needed at the center.
Promote andactively facilitate good teamwork and team building with the entire centerstaff.
Maintain financialrecords as assigned.
Operateand maintain center office equipment.
Assistcenter teams to ensure all services are available to enrolled children asassigned by the Site Manager.
Providebackup for bus monitor, nutrition, and classroom services.
Assistwith daily center cleaning and maintenance as needed.
Mustrelate in a positive, nurturing and supportive way, both verbally andphysically, and be sensitive to the needs of children, parents and co-workers.
Mustuse quick, safe reactions and responses in dealing with children or situationsthat involve children.
Maintaina safe and pleasant work environment.
Followsafety regulations, policies and procedures.
Activelycontribute towards promoting a safe workplace and environment.
May be assigned other related duties as appropriate and within the scope of general responsibilities for this position. However, this job description in no way states or implies that these are the only duties that may need to be performed by the employee fulfilling thisposition. This job description describes the general nature and level of work, but is not intended to be an exhaustive list of all responsibilities and duties which may be required.