Area Admin - Richfield, MN

Young Life • Minneapolis, MN

83d

About The Position

Crosstown Young Life is looking to hire a 5 hour/week administrative support person. This part-time role will work alongside the current admin in supporting tasks like area communication, volunteer onboarding, and email management. This is an hourly paid role. The position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Requirements

• High school education or its equivalent; Associates degree preferred.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and processes.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Nice To Haves

• Ongoing education encouraged.

Responsibilities

• Answer correspondence, do filing and prepare mailings.
• Answer phones and respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including updating area donor database, entering club card data into kid database, updating parent database, maintaining newsletter recipient list, creating and maintaining banquet invitation list, and updating contacts in Palm/Outlook.
• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
• Coordinate area meetings, including Area Staff Meetings, Area leadership meetings, and Area committee meetings.
• Track participation, payments, health forms and how much each kid has earned in fundraisers for camp.
• Send letters to parents about camp sign-ups, itineraries and health forms.
• Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards for events.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Benefits

• Hourly paid role.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED