Archer Fellowship Program Coordinator

The University of Texas at Austin•Austin, UT

13d•$60,000•Onsite

About The Position

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 53,000 students studying in nearly 120 bachelor’s degree programs and more than 220 graduate programs across 19 colleges and schools. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin’s libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Purpose The Archer Fellowship Program Coordinator supports the daily operations, student advising, and program logistics of the Archer Fellowship Program at The University of Texas at Austin. This position ensures seamless recruitment, selection, pre-departure, preparation, enrollment coordination, and ongoing student support for undergraduate Archer Fellows. This position reports to the Program Director of the Archer Fellowship Program and will work closely with the UT System Archer Center to advance UT Austin’s commitment to educating the next generation of leaders for local, federal, and international service.

Requirements

Bachelor’s degree.
At least five years of experience in higher education program coordination, student advising, or related roles.
Demonstrated ability to manage multiple priorities and deliver results within established timelines
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience supporting students applying for competitive programs, fellowships, or internships.
Understanding of experiential learning, public service, career readiness, or leadership development programs.
Familiarity with UT Austin systems (Advisor’s toolkit, 12twenty, Mainframe, etc.).

Responsibilities

Program Coordination & Execution: Coordinate all logistical aspects of the Archer Fellowship program lifecycle: information sessions, program applications, interviews, selections, scholarship applications, course enrollment, orientations, and debriefs.
Manage student records, course enrollment, and scholarship processing in collaboration with the UT System Archer Center, Registrar’s Office, Office of Scholarships & Financial Aid, and academic advisors.
Maintain program timelines, documentation, and compliance with UT Austin and UT System expectations and guidelines.
Serve as the primary contact for student inquiries and day-to-day program needs.
Recruitment & Outreach: Execute the annual recruitment strategy in collaboration with the Director, focusing on targeted outreach to academic units and student populations.
Organize and host information sessions, classroom visits, and presentations across colleges and schools.
Develop promotional contentment and coordinate marketing materials in collaboration with UT System Archer staff.
Manage the program’s online presence (website, social media, newsletters) to highlight student success and program updates.
Student Support: Provide one-on-one and small group advising to help students navigate the application process, personal statements, and interview preparation.
Offer pre-departure and ongoing support for Archer Fellows during their Washington, D.C. semester, including professional etiquette, internship placement and career readiness guidance.
Serve as a resource for connecting Fellows to campus and Archer Center support services.
Support alumni transitions and help facilitate networking with current participants.
Partnership & Coordination: Coordinate communication and logistics between UT Austin, the Archer Center, Archer Faculty Director, Archer Graduate Program Coordinator, and other UT System campuses as directed by the Director.
Plan and execute annual events such as the Archer reception, pre-departure celebration, and return recognition gatherings.
Maintain collaborative relationships with campus stakeholders, including faculty, academic advisors, career coaches, alumni, and student organizations.
Assist the Director with partnership documentation, reporting, and engagement tracking.
Data, Reporting, Continuous Improvement: Collect and maintain data on applicants, selections, scholarships, alumni, and outcomes for institutional reporting.
Generate reports and materials for leadership, donors, and campus partners.
Support ongoing improvements in process efficiency, student experience, and student access to the Archer Fellowship Program.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card