ARC Legal Assistant

Cozen O'Connor-posted 16 days ago
$75,000 - $85,000/Yr
Full-time • Mid Level
501-1,000 employees
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The Legal Practice Assistant plays a pivotal role in ensuring the smooth functioning of our firm. Beyond basic administrative tasks, this position involves critical responsibilities that contribute directly to our operational efficiency. As the first point of contact for clients, you will also shape their experience with our firm. The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

  • Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
  • Prepares new client and/or new matter forms.
  • Prepares expense reports and check requests.
  • Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
  • Handles E-Filings and Docketing.
  • Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
  • Proofreads all work for accurate content and context.
  • Prepares and maintains client and office files both in electronic and paper filing systems.
  • Liaises with third party vendors when necessary to coordinate services.
  • Communicates with clients (via phone or email).
  • Performs data entry, which includes inputting clients' personal biographic or corporate information into firm software.
  • Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
  • Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
  • Accurately inputs attorney time into the accounting system.
  • Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.
  • Maintain confidentiality and uphold ethical standards.
  • Handle phone calls, emails, and correspondence professionally and promptly.
  • Assist attorneys with case preparation, research, and document drafting.
  • Collaborate with colleagues to maintain a well-organized office environment.
  • Utilize software applications effectively for tasks such as document creation, data management, and communication.
  • Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
  • Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
  • Technical legal writing and memo/letter creation required.
  • Experience with California Federal and State Court Rules and E-Filing.
  • Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions
  • Experience with electronic filing systems (iManage preferred) required.
  • Excellent document processing skills, typing skills and proof-reading skills.
  • Ability to manage multiple tasks and projects as work comes in and information is supplied.
  • High degree of resourcefulness and problem-solving acumen
  • 5-10 years of legal or related experience is preferred.
  • High School Diploma or equivalent experience required; College degree preferred.
  • Ability to work overtime is required.
  • Prior administrative experience, preferably in a legal setting.
  • Strong ability to manage multiple tasks and deadlines.
  • Excellent verbal and written communication skills.
  • Tech-Savvy: Proficiency in Microsoft Office Suite and other relevant software.
  • Team Player: Collaborate effectively with colleagues and attorneys.
  • Attention to Detail: Accuracy and thoroughness in all tasks.
  • Professionalism
  • Client Relations: You will be the face of our firm, interacting with clients, answering inquiries, and ensuring their positive experience.
  • Calendar Management: Efficiently manage schedules, appointments, and meetings for attorneys and partners.
  • Document Organization: Maintain and organize legal documents, ensuring accuracy and accessibility.
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