AR & Collections Specialist

CALIFORNIA COMMERCIAL SOLAR INC•Visalia, CA

3d•$26 - $31•Onsite

About The Position

Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Receivable (“A/R”) Provides support and back-up to Accounts Payable tasks. As needed Aids in cash management reporting Assists in monthly close activities as directed by the CFO Performs general accounts analysis and reconciliations for A/R Assists in the preparation of financial reports Prepares reports and documentation in support of internal and external audits Support of internal and external customer inquiries Coordinate project-specific systems connected with A/R work Compile statistical and financial accounting reports and tables Perform filing and general administrative tasks within the department Assist in the formulation, analysis, and execution of new CalCom Energy accounting procedures and processes Create, organize, and maintain all customer files. Perform other tasks and projects as assigned by CFO Accounts Receivable: Process customer invoices and milestone payments Process and post all received payments from customers per CalCom processes Reconcile customer accounts to ensure correct payment application Provide preliminary customer lien waivers (PLNs) Coordinate obtaining and documenting Certificates of Insurance (COIs) Monitor customer accounts for overdue payments Contact customers (by phone and email) to follow up on past-due payments Maintain accurate and up-to-date customer and accounts receivable records Prepare and submit regular reports, such as AR aging reports, to management Document all collection activities and client communications thoroughly Respond to customer inquiries regarding billing, payments and account issues Investigate and resolve discrepancies, billing errors and payment disputes, working with other CalCom team members to resolve client issues Foster positive relationships with customers, even while management collections Communicate with internal teams regarding past due accounts and account holds

Requirements

5-7 years work experience in an A/R Specialist capacity, Bachelor’s degree preferred
ERP Accounting system experience required
Strong MS Office skills – MUST be intermediate in MS Excel
Excellent written/oral communication skills
Strong analytical and problem-solving skills
Ability to work independently, as well as with a team, to prioritize tasks
Strong organizational skills
Ability to work under pressure and meet deadlines accurately and consistently in a fast-paced and dynamic work environment
Ability to maintain the highest level of integrity and confidentiality

Nice To Haves

Construction or solar industry experience
Stable work history
Acumatica experience

Responsibilities

Process customer invoices and milestone payments
Process and post all received payments from customers per CalCom processes
Reconcile customer accounts to ensure correct payment application
Provide preliminary customer lien waivers (PLNs)
Coordinate obtaining and documenting Certificates of Insurance (COIs)
Monitor customer accounts for overdue payments
Contact customers (by phone and email) to follow up on past-due payments
Maintain accurate and up-to-date customer and accounts receivable records
Prepare and submit regular reports, such as AR aging reports, to management
Document all collection activities and client communications thoroughly
Respond to customer inquiries regarding billing, payments and account issues
Investigate and resolve discrepancies, billing errors and payment disputes, working with other CalCom team members to resolve client issues
Foster positive relationships with customers, even while management collections
Communicate with internal teams regarding past due accounts and account holds
Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Receivable (“A/R”)
Provides support and back-up to Accounts Payable tasks
Aids in cash management reporting
Assists in monthly close activities as directed by the CFO
Performs general accounts analysis and reconciliations for A/R
Assists in the preparation of financial reports
Prepares reports and documentation in support of internal and external audits
Support of internal and external customer inquiries
Coordinate project-specific systems connected with A/R work
Compile statistical and financial accounting reports and tables
Perform filing and general administrative tasks within the department
Assist in the formulation, analysis, and execution of new CalCom Energy accounting procedures and processes
Create, organize, and maintain all customer files.
Perform other tasks and projects as assigned by CFO