AR/AP Specialist

Wheel-posted 3 months ago
$35 - $40/Yr
Full-time
251-500 employees
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We are seeking a detail-oriented AR/AP Specialist to support our Accounting team. Reporting to the Accounting Manager, you will be responsible for managing billing, collections, vendor payments, and reconciliations. This role is hands-on and critical to ensuring timely and accurate financial operations at Wheel.

  • Perform full-cycle billing functions, including preparing, reviewing, and processing client invoices.
  • Analyze and interpret SOPs and contract terms.
  • Monitor AR aging reports and follow up on outstanding balances.
  • Manage collections and payment reconciliation in Stripe, ensuring accuracy and timeliness.
  • Proactively seek ways to streamline and improve the billing process to ensure appropriate collections.
  • Monitor and update billing guidelines for new clients, invoice formats/settings, discounts, and fee rates.
  • Review, code, and process vendor invoices.
  • Ensure timely and accurate payments while maintaining proper approvals and controls.
  • Assist in credit card reconciliations and employee expense reimbursements.
  • Support the month-end close process, including reconciliations and journal entries.
  • Assist with clinician pay tracking and reconciliation to ensure accuracy for month end entries.
  • Bachelor’s or Associate’s degree in Accounting, Finance, or a related field (preferred).
  • Minimum of 2 years of experience in billing, accounts receivable, or payments.
  • Proficiency in managing payments and reconciliations in Stripe; familiarity with NetSuite and Tipalti is a plus.
  • Strong understanding of basic accounting principles and practices.
  • Excellent written and verbal communication skills.
  • High attention to detail and organizational skills.
  • Ability to manage multiple projects simultaneously, meet tight deadlines, and work effectively under pressure.
  • Strong analytical and problem-solving abilities.
  • Self-motivated and capable of working independently with minimal supervision.
  • Technological aptitude, including advanced knowledge of Google Workspace and Excel (e.g., pivot tables, formulas, and data analysis).
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