AR/AP Specialist

Wheel

138d • $35 - $40

About The Position

We are seeking a detail-oriented AR/AP Specialist to support our Accounting team. Reporting to the Accounting Manager, you will be responsible for managing billing, collections, vendor payments, and reconciliations. This role is hands-on and critical to ensuring timely and accurate financial operations at Wheel.

Requirements

• Bachelor’s or Associate’s degree in Accounting, Finance, or a related field (preferred).
• Minimum of 2 years of experience in billing, accounts receivable, or payments.
• Proficiency in managing payments and reconciliations in Stripe; familiarity with NetSuite and Tipalti is a plus.
• Strong understanding of basic accounting principles and practices.
• Excellent written and verbal communication skills.
• High attention to detail and organizational skills.
• Ability to manage multiple projects simultaneously, meet tight deadlines, and work effectively under pressure.
• Strong analytical and problem-solving abilities.
• Self-motivated and capable of working independently with minimal supervision.
• Technological aptitude, including advanced knowledge of Google Workspace and Excel (e.g., pivot tables, formulas, and data analysis).

Responsibilities

• Perform full-cycle billing functions, including preparing, reviewing, and processing client invoices.
• Analyze and interpret SOPs and contract terms.
• Monitor AR aging reports and follow up on outstanding balances.
• Manage collections and payment reconciliation in Stripe, ensuring accuracy and timeliness.
• Proactively seek ways to streamline and improve the billing process to ensure appropriate collections.
• Monitor and update billing guidelines for new clients, invoice formats/settings, discounts, and fee rates.
• Review, code, and process vendor invoices.
• Ensure timely and accurate payments while maintaining proper approvals and controls.
• Assist in credit card reconciliations and employee expense reimbursements.
• Support the month-end close process, including reconciliations and journal entries.
• Assist with clinician pay tracking and reconciliation to ensure accuracy for month end entries.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees