Appointments Advisor

City of New York • New York City, NY

9h

About The Position

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page. The Team You’ll Work With: The Mayor’s Office of Appointments (MOA) is responsible for helping the Mayor in identifying and selecting candidates to serve as commissioners and other senior-level roles, as well as individuals to serve on more than 200 boards and commissions vital to the operation and growth of the City. MOA serves a critical role by providing talent recruitment support for the Administration, helping to build a strategy to create a sustainable and diverse talent pipeline for the Administration’s senior leadership positions. The Problems You’ll Solve: The Appointments Advisor will: - Manage intake of candidate applications and nominations, ensuring completeness, accuracy, and confidentiality. - Prepare materials and candidate summaries for review by the Appointments Director, Chief of Staff to the Mayor, and the Mayor. - Conduct outreach to civic, community, and professional networks to identify and encourage diverse, qualified applicants. - Coordinate communication with applicants and nominators throughout the process, providing timely updates and information. - Coordinate with vetting team on vetting, compliance, and documentation for prospective appointees. - Ensure data and candidate records are accurately maintained and easily accessible for leadership review. - Draft briefing materials, reports, and communications for internal and external audiences as needed. - Provide day-to-day administrative and logistical support to the Appointments Director and broader team to ensure smooth operations. - Manage dedicated appointment staff. About You: - You can work independently on projects with broadly defined goals in a fast-paced and dynamic environment. - You are detail-oriented with excellent organizational, prioritizing, and multitasking ability. - You can exercise sound judgment and discretion and maintain the security of confidential documentation. - You have an operational understanding of New York City agencies and the political environment or are willing to learn.

Requirements

• Bachelor’s Degree required.
• 5+ years of experience.
• You can work independently on projects with broadly defined goals in a fast-paced and dynamic environment.
• You are detail-oriented with excellent organizational, prioritizing, and multitasking ability.
• You can exercise sound judgment and discretion and maintain the security of confidential documentation.
• You have an operational understanding of New York City agencies and the political environment or are willing to learn.

Responsibilities

• Manage intake of candidate applications and nominations, ensuring completeness, accuracy, and confidentiality.
• Prepare materials and candidate summaries for review by the Appointments Director, Chief of Staff to the Mayor, and the Mayor.
• Conduct outreach to civic, community, and professional networks to identify and encourage diverse, qualified applicants.
• Coordinate communication with applicants and nominators throughout the process, providing timely updates and information.
• Coordinate with vetting team on vetting, compliance, and documentation for prospective appointees.
• Ensure data and candidate records are accurately maintained and easily accessible for leadership review.
• Draft briefing materials, reports, and communications for internal and external audiences as needed.
• Provide day-to-day administrative and logistical support to the Appointments Director and broader team to ensure smooth operations.
• Manage dedicated appointment staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level