Apartment Assistant Manager

Pronto! Staffing CLB•Thackerville, OK

15h•$16

About The Position

Basic Function – Responsible for maintaining the financial records for the property. Assist in all accounting functions for the property. Assist in other clerical duties when necessary. Relationships – Reports to property manager. Maintains professional relationships with current and prospective residents, other staff members, including onsite and corporate management. General Duties – Answer telephone on first ring, courteously. Accepts rent payments and posts to account ledgers. Maintain accounts payable/receivable records which includes invoice processing, research of account statements for past due balances. Maintain accounting files. Assists with any legal proceedings. Comply with payroll procedures. Schedules vendors for turning apartments. Specific Duties - Maintain rent roll accuracy Maintain resident ledgers Prepares rental statements when necessary Prepares deposits, deposit logs and rent receipts Maintains delinquency report, including, making daily calls and sending daily/weekly letters and knocking on doors Maintains accounts receivable reports Prepares and sends out late rent reminder notices and dishonored checks Processes invoices for payment on a weekly basis Completes and prepares security deposit transmittals for Manager’s review Prepares lease renewal spreadsheet and renewal leases Maintains make ready boards for new move ins, including scheduling all vendor work Maintains software with accurate resident information Demonstrates a positive, team player attitude and delivers 100% customer service at all times Assist manager in any way possible During the absence of the manager, the assistant manager stands in under the direction of the manager to maintain daily operations and assumes full responsibility of the manager’s job description Assist on site staff when needed Prepares weekly report for manager review Maintain key control procedures according to company policy Utilize the time keeping system that is in place Follow all company policies

Requirements

Have a high school education
Have bookkeeping experience
Have managerial experience
Have the ability to multi task
Have good grammar skills, a pleasant voice and detail oriented
Have the ability to interact with a wide range of people
Perform in a courteous manner when under pressure
Have assertive collections abilities
Have the ability to assist the manager in his or her duties
Be computer literate
Have good communications skills
Have the ability to se t goals and work hard to achieve them
Have a positive and confident attitude

Responsibilities

Maintaining the financial records for the property
Assisting in all accounting functions for the property
Assisting in other clerical duties when necessary
Answering telephone
Accepting rent payments and posts to account ledgers
Maintaining accounts payable/receivable records which includes invoice processing, research of account statements for past due balances
Maintaining accounting files
Assisting with any legal proceedings
Complying with payroll procedures
Scheduling vendors for turning apartments
Maintaining rent roll accuracy
Maintaining resident ledgers
Preparing rental statements when necessary
Preparing deposits, deposit logs and rent receipts
Maintaining delinquency report, including, making daily calls and sending daily/weekly letters and knocking on doors
Maintaining accounts receivable reports
Preparing and sending out late rent reminder notices and dishonored checks
Processing invoices for payment on a weekly basis
Completing and prepares security deposit transmittals for Manager’s review
Preparing lease renewal spreadsheet and renewal leases
Maintaining make ready boards for new move ins, including scheduling all vendor work
Maintaining software with accurate resident information
Assisting manager in any way possible
Maintaining daily operations and assumes full responsibility of the manager’s job description during the absence of the manager
Assisting on site staff when needed
Preparing weekly report for manager review
Maintaining key control procedures according to company policy
Utilizing the time keeping system that is in place
Following all company policies