AP Supervisor - Expense & Shared Services

FleetPride • Dallas, TX

73d

About The Position

The AP Supervisor oversees daily operations of the Accounts Payable team with a focus on expense processing and shared services. This role is responsible for supervising staff, driving process improvements, ensuring compliance, and building strong relationships with internal stakeholders and vendors. The AP Supervisor also partners closely with the AP Manager to support department initiatives, system implementations, and special projects.

Requirements

• Bachelor Degree in business, accounting or finance
• Minimum of five years of experience in accounting related functions
• High volume distribution experience preferred
• Accounts payable experience in a multi-national or multi-site company preferred
• Strong financial systems background (AS400 a plus)
• Ability to mine, manipulate and analyze large quantities of data (Excel, Access, SQL)
• Strong analytical skills, accuracy and attention to detail a must
• Ability to effectively interact (verbally / writing) with senior and functional department managers
• Strong time management and organizational skills
• Advanced/Intermediate knowledge of Excel, Access, SQL and other data gathering programs.
• Strong attention to detail.
• Ability to determine the logical steps on each project and implementation.

Nice To Haves

• Negotiations: Ability to influence and negotiate the optimal arrangement for FleetPride with external suppliers.
• Monitoring: Monitoring/Assessing performance of self and other individuals and organizations to make improvements or take corrective action.
• Judgment & Decision making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job.
• Communicating: Conveying information to others in an effective manner.
• Active Bias for Action: Evaluate, act and communicate in timely manner. Decisive, make timely practical, effective decisions.
• Learning: Understanding the implication of new information for both current and future problem-solving and decision-making.
• Time Management: Managing one's own time and the time of others. Ability to organize and prioritize tasks.
• Mathematics: Ability to use mathematics to solve problems.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Coordination: Adjusting actions in relation to others' actions.
• Management of Material Resources: Obtaining and seeing to the appropriate use of equipment, facilities and materials needed to perform certain work.

Responsibilities

• Collaborate and build proactive, positive relationships with peers, managers, locations and suppliers to ensure best practices and process consistency.
• Achieves payables operational objectives by contributing accounting information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying trends; determining system improvements; implementing change.
• Supervise and provide daily direction to the assigned staff maintain consistency of adherence to accounts payable policies and goals.
• Establish and communicate standard operating procedures for accounts payable team to follow, monitor and analyze specific accounts payable operations, such as: invoice research, vendor statement, problem documentation and standardization of input.
• Become the Subject Matter Expert to support electronic invoicing through Transcepta and lead enhancements to leverage the tool for process improvements and increased automation.
• Assist monthly closing process and ensure accurate accrual information.
• Assist in creating comprehensive KPI reports to track work productivity, early pay incentive, and vendor reconciliation.
• Acts as liaison for Accounts Payable system issues, enhancements, design, implementation and user training projects.
• Manage Customer Vendor Relations, communicate with other departments and with vendors regarding our position on relevant issues, design/revise tools, processes and procedures to improve efficiency and head special projects, as needed.
• Manage and maintain supplier vendor master, vendor statement reconciliation, expense reports, petty cash, expense invoices and follow up on past due items.
• Have a general understanding of corporate, federal, state and other regulatory policies in regard to sales/use taxes, 1099, escheat, SOX and other compliance.
• Assist in managing payment ACH/check runs to ensure timely payment to suppliers taking advantage of all discounts and special terms.
• Ability to effectively and efficiently operate in a dynamic and fast-paced, deadline oriented environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees