AP Representative, Payment Processor

Select Medical•Addison, TX

1d•Onsite

About The Position

Concentra is recognized as the nation’s leading occupational health care company, with over 40 years of experience dedicated to improving the health of America’s workforce. Concentra colleagues provide exceptional service to employers and care to their employees through a wide range of services and proactive approaches. The Accounts Payable Representative, Payment Processor is responsible for accurately processing and disbursing vendor payments via various methods, including check and ACH transactions, while ensuring compliant financial records. This role guarantees timely payment execution in adherence to company policies, internal controls, and accounting standards. Additionally, the Payment Processor handles out-of-cycle and expedited payment requests, such as Quick Pay transactions, and special payment handling requests, ensuring proper approval and documentation.

Requirements

High School Diploma or GED
Minimum of 1 years in an office environment
Experience working in a high-volume, multiple facility operating structure environment, managing large transaction volumes, and coordinating with multiple departments.
Hands-on accounts payable experience, including payment execution with knowledge of check and ACH payment workflows.
Strong numerical aptitude and basic math skills, enabling accurate processing, reconciliation, and verification of payments and expense reports.
Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail.
Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
Attention to detail and accuracy.
Excellent oral and written communication skills.
Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
Ability to work independently and as part of a team.
Ability to follow company and departmental policies and guidelines.

Nice To Haves

2 years preferred in an office environment.
Work with leadership team to identify areas of risk or potential improvements.
Possess a continual sense of curiosity and desire to improve processes.

Responsibilities

Prepare and execute weekly payment runs, including vendor payments, employee expense report reimbursements, FOMPS payments, utilities, and refund payments.
Coordinate urgent, out-of-cycle, and Quick Pay requests between regular check runs, ensuring timely disbursement while maintaining proper approvals and internal controls.
Ensure timely and accurate payment processing in accordance with established payment terms and authorization limits.
Maintain complete and organized accounts payable records, payment documentation, and auditready support files.
Support internal and external audit requests by providing required payment documentation and transaction details as requested.
Ensure compliance with company policies, SOX requirements, internal controls, and applicable regulatory standards.
Identify and recommend process improvements to enhance efficiency, accuracy, and control within the AP payment function.