AP Payment Services Manager

University of Tulsa-posted 3 months ago
Tulsa, OK
Educational Services
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The AP Payment Services Manager reports to the Director of Accounts Payable. With minimal supervision, the AP Payment Services Manager will perform tasks including check processing, administering JP Morgan single use accounts program and office administrative duties.

  • Opens the office and ensures front desk coverage from 8 a.m. until 5 p.m. Monday - Friday.
  • Answers and appropriately routes departmental calls and emails.
  • Reviews Accounts Payable voucher report and checks for accuracy.
  • Prints checks and submits check register to bank daily.
  • Contacts students and external vendors when a check is ready for pickup and is the first point of contact for check pickup.
  • Prepares checks for mailing.
  • Administers and reconciles JP Morgan SUA program while ensuring vendors accept daily payments.
  • Pays bills via procurement card.
  • Posts general journal entries.
  • Maintains university contract files.
  • Maintains sales tax exemptions in several states.
  • Prepares the fixed asset tags to send to Purchasing & Accounts Payable Specialist.
  • Assists Accounts Payable with uploading invoices to ImageNow Server as needed.
  • Performs related responsibilities as required or assigned.
  • Associated degree required.
  • Must have 3 -5 years of experience in accounting field.
  • Proficiency in Microsoft Suite.
  • Excellent organizational and communication skills.
  • Attentiveness to detail.
  • Ability to successfully manage multiple tasks.
  • Excellent customer service skills.
  • Ability to maintain confidentiality.
  • Bachelor's degree in accounting preferred.
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