AP/Office Assistant

HEICO • Vista, CA

268d • $22 - $27

About The Position

The Accounts Payable/ Administrative Assistant will assist in managing the company's accounts payable process to ensure accuracy, timeliness, and compliance with relevant regulations.

Requirements

• U.S. Person status required due to export control
• High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
• Minimum of 2 years of experience in accounts payable and administrative duties, preferably in a manufacturing environment
• Good problem-solving skills and the ability to resolve discrepancies or issues effectively
• Ability to maintain confidentiality concerning financial and employee files
• Have strong attention to detail
• Understanding of accounting concepts and familiarity with general ledger accounts
• Excellent verbal and written communication skills
• Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
• Must thrive in a team-oriented and deadline-driven environment
• Experience working in Epicor Kinetic ERP system preferred but not required
• Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat

Nice To Haves

• Experience working in Epicor Kinetic ERP system preferred but not required

Responsibilities

• Review invoices, ensure matching to the purchase order and system receipt and post invoices
• For non-inventory invoices route for proper approval before posting invoices
• Post invoices to the correct GL expense and prepaid accounts
• Monitor unvouchered payables/ Received not invoiced receipts
• Print AP aging report and Perform payment by check and EFT
• Process payments by check or EFT to vendors weekly and ensure payments are on time
• Review vendor statements to ensure accurate records
• Reconcile bank statement daily for checks and payments cleared and outstanding
• Reconcile all credit card receipts to the credit card statement at month end
• Maintain an organized filing system
• Assist with the month end close
• Assist with monitoring of various inventory transactions
• Communicate with receiving and purchasing to resolve issues that delay invoice posting
• Required participation in internal training as needed to perform the duties assigned to this role
• Prepare and send out weekly temp timecards to staffing agencies
• Help with employee onboarding, including preparing new hire documentation and assisting with orientation
• Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records
• Assist with benefits administration, including helping employees enrolling in benefit plans and assisting with open enrollment processes
• Greet and check-in guests, ensuring a welcoming and professional environment
• Provide general administrative support to other departments as needed
• Other duties as assigned

Benefits

• Pay Range: $22.00 - $27.00 / hour
• Pay Transparency: In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to 'Pay Transparency Law'

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transportation Equipment Manufacturing
• Education Level: High school or GED