AP Clerk
About The Position
The Accounts Payable Clerk is responsible for entering payables, scanning invoices, printing checks, posting credit card charges, filing, reconciling vendor statements, aiding in completion on weekly & monthly checklists, monitoring the shared A/P email and troubleshooting and resolving vendor payment issues. Additional responsibilities include reconciliation of accounts payable, credit cards, general ledger accounts, researching and resolving any accounting issues that may arise, and aiding in and continually improving controls and efficiency within the accounting department.
Requirements
- QuickBooks experience required.
- Experience in Microsoft Office and Excel required.
- 3-5 years of experience in multiple company AP setup required.
- Need to possess strong verbal and written communications skills and be capable of working in a fast-paced environment.
- Must be highly collaborative and able to work across multiple functional areas.
Nice To Haves
- Associate degree in accounting or equivalent combination of education, training or work experience preferred.
Responsibilities
- Manages incoming invoices into a paperless document system.
- Timely and accurately processes A/P invoices for the Company and all A/P invoices for any affiliated companies as requested.
- Verify the accuracy of vendor invoices and confirm that the correct G/L account codes are used.
- Obtain proper approval of invoices per Company's policies and procedures.
- Accurately maintains all accounts and vendor filing systems.
- Generates payments to vendors on a routine schedule and verify accuracy to payment backup for review by the financial operations manager.
- Responds timely to inquiries, checks accounting transactions to locate and resolve discrepancies.
- Interact with various third-party service providers.
- Verifies vendor accounts by reconciling monthly statements and related transactions. Review monthly AP aging reports.
- Assist with implementation of AP policies and procedures at new locations.
- Assist in year end 1099 preparation.
- Any other duties as required.
- Successfully manages all vendor responsibilities.
- Manages and completes all projects as assigned.
- Maintains immaculate records and attention to detail.
- Good listening and communication skills.
- Punctual and dependable.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
51-100 employees
