AP Clerk

PetSafe Brands

80d

About The Position

The Accounts Payable AP Clerk is responsible for processing vendor invoices from receipt through verification, routing, coding, and approval within Medius AP Automation. This new role centralizes invoice coding within Accounts Payable, shifting responsibility from business stakeholders to a dedicated AP function. The primary focus of this role is applying accurate coding to invoices, ensuring allocations are handled consistently and in a timely manner. This position requires strong attention to detail and effective communication with internal stakeholders. Though repetitive in nature, this role is essential for accurate financial reporting and can be rewarding for those who use creativity and initiative to streamline processes. This is a full-time, Monday–Friday position with Mondays and Fridays as optional work-from-home days.

Requirements

• 1–2 years of accounts payable or related experience preferred (clerical or data entry experience considered).
• Strong attention to detail and accuracy in both repetitive and complex tasks.
• Ability to work independently and problem-solve when information is unclear or delayed.
• Clear communication skills to collaborate across departments.
• Familiarity with ERP systems (Oracle preferred) and an interest in learning AP automation tools (Medius a plus).
• Proficient in Microsoft Excel, Word, Teams, SharePoint, and Outlook.

Responsibilities

• Receive all invoices and coordinating documentation, verifying all for accuracy and appropriate policy fulfillment.
• Monitor and action invoices from receipt through capture, coding, routing, and approvals.
• Ensure invoices are accurately classified to the correct budgets, departments, and projects, applying detailed coding and splitting costs across multiple accounts when necessary.
• Communicate with stakeholders to resolve coding questions; follow up regularly to ensure timely resolution.
• Identify opportunities to improve efficiency in coding and approval workflow, including the use of automation templates in Medius.
• Monitor workflow to prevent delays and escalate issues when necessary.
• Maintain accurate records and support month end accounting close.
• Perform other duties as assigned.

Benefits

• Collaborative and creative team-oriented work environment.
• Competitive benefits package including medical, dental, vision, and 401K match.
• Rich wellness program which includes an onsite health clinic and workout facility.
• Encouragement to bring your dog to work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level