AP/AR Staff Accountant I

CardWorks

2d • $66,300 - $72,000

About The Position

This position is responsible for the full Accounts Payable (AP) cycle, from collecting and reviewing incoming invoices, expense reports and related documents, through the issuance of payments to vendors and associates. This individual prepares and maintains the underlying support for all fund remittances and assists on all financial audits in the capacity of document retrieval. Through review, analysis, and timely processing, the AP Staff Accountant ensures completeness and accuracy of AP sub-ledger and AP related general ledger (GL) postings in the company’s financial books of record. They compile data, allocate and post invoices and distributions, print checks, prepare ACHs and Wires, and prepare reconciliations, while assuring compliance with internal controls, external regulatory requirements, and Generally Accepted Accounting Principles (GAAP). They produce expenditure reporting, and support the enhancement of the Oracle Fusion Enterprise Resource Planning Cloud system through participation in testing AP functionality and assuring accurate data inputs. Ad hoc projects and deliverables, disparate to the AP spectrum, are assigned, assuring Business Continuity Plan and Sarbanes-Oxley (SOX) compliance, separation of Finance Business Unit duties, and exposure to cross-functional areas of expertise.

Requirements

• Associate’s degree in Accounting or Finance required, Bachelor’s degree preferred
• Relative career experience processing AP invoices is required
• Four (4) years of related Accounting/Finance experience in a broad AP role, wherein operational controls restricted workflows in a SOX compliant environment
• Intermediate level expertise with Microsoft Office Professional Plus 2016 (Excel, Word, Outlook) is required
• Familiarity with Oracle Fusion Enterprise Resource Planning Cloud (AP, GL, Fixed Assets)
• Assurance of transaction recordation under standardization set forth by the underlying key principle concepts, methods and assumptions dictated by GAAP
• Reflects outstanding time management, judgement, human resource, and follow-up skills
• Interacts with staff in a manner reflecting tact, stability, respect and concern for staff welfare, while enhancing staff satisfaction through supporting new program development
• Possesses positive attitude and willingness to follow Management’s direction at all times
• Exemplary professional appearance, outstanding communication skills, and commanding colleagues’ respect by establishment of upward and downward communication channels
• Possesses a strong work ethic, strives to gain operational knowledge, and volunteers to collaborate/play a supporting role on Finance projects/research
• Relies on experience and sound judgment to plan and accomplish Department, Business Unit and Company goals, and handles confidential information with the utmost discretion
• Demonstrates creativity and enthusiasm to enhance processes, while maintaining compliance with all formal policies and procedures
• Responsible, flexible individual with strong mathematical/analytical skills, able to produce accurate work at a rapid pace

Responsibilities

• Collects data and documents required to process bills timely, and understands the importance of accurate transaction recording and how it financially affects the company
• Prepares journal entries and reconciliations, assuring month end deliverables are completed timely and approval controls are strictly adhered to
• Places stop payments, void checks, and prepare wire, ACH, and internal funds transfers
• Ensures accurate and timely AP vendor entry and updating, including obtaining and cataloging Forms W-9 and maintaining vendor records in accordance with procedures
• Prepares reporting and files to accurately transmit IRS Forms 1099-MISC and Form 1096 files to third party service provider
• Maintains ownership of filing, maintenance and retention of current and historical AP records
• Preserves ledger consistencies (i.e.: posting schedule, descriptions, numbering syntax) with flexibility for efficiency enhancement (i.e.: consolidated entries, pre-defined distributions)
• Assists with preparation and maintenance of AP reporting of fixed and variable costs, and recurring analysis of expenditure metrics to ensure consistent recurring vendor remittances
• Presents enhancements to the AP process to Manager, through workflow streamlining, reference material organization, collaboration with colleagues and thinking outside the box
• Completes special projects assigned by immediate Manager, Directors and Business Unit Executives
• Other duties as assigned

Benefits

• Competitive Pay, including a Bonus Target or Variable Pay Incentive Program
• Benefits Package -Medical, Dental, and Vision (plus much more)
• 401(k) Plan with Company Match
• Short- & Long-Term Disability
• Wellness Programs
• Group Life and AD&D Insurance
• Paid Vacation, Sick Days and bank Holidays
• Employee Engagement Activities including Employee Appreciation Day, DEI Employee Resource Groups, Corporate Social Responsibility, Service Recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree