AP/AR Specialist

Aston Carter • OR

84d • $25 - $30

About The Position

We are seeking a dedicated AP/AR Specialist to join our team on a contract-to-hire basis. The role involves managing accounts receivable and payable processes, primarily using QuickBooks, to ensure efficient payment cycle activities. This position is based onsite, with four days a week at our Tualatin, OR location and one day a week at our Portland location.

Requirements

• Proficiency in QuickBooks for all functions related to AP and AR, including invoicing.
• Experience in accounts receivable invoice processing and reconciliations, processing at least 15+ invoices daily.
• 2-3 years of experience in accounts receivable and preferably some accounts payable experience.
• Advanced communication skills for interacting with customers and vendors.
• Attention to detail, speed, customer service skills, and accuracy.

Responsibilities

• Manage all payment cycle activities, primarily within QuickBooks, in a timely and efficient manner.
• Track payments, expenditures, sales orders, invoices, and statements.
• Process scale tickets for invoicing and settle dealer-level tickets.
• Send invoices via mail, email, and fax.
• Post payments to invoices and make deposits, occasionally driving to the local bank.
• Process checks using a scanner and prepare A/R aging reports for management and customers.
• Prepare A/R reports for month-end closing and follow up with customers for overdue payments.
• Act as a backup for the scale office and A/P clerk, processing scale tickets and answering phones.
• Maintain account files and post customer payments by recording cash, checks, and credit card transactions.
• Post revenues by verifying and entering transactions and update receivables by totaling unpaid invoices.
• Resolve authorized deductions by entering adjusting entries and unauthorized deductions by following procedures.
• Summarize receivables by maintaining invoice accounts and verifying totals.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Number of Employees: 1,001-5,000 employees