AP/AR Specialist – Trades Industry

The Professional Tree Care Company • Berkeley, CA

46d • $28 - $32

About The Position

WHY YOU’RE SUCH A GREAT FIT FOR THIS ROLE. You are/You: You’ve done this before, meaning that you have AR or AP experience or both. You LOVE (love, love) accounting and want to continue a career in accounting. Highly productive: work fast, enjoy keeping busy, and offer to help others if/when your own tasks are completed. Have high attention to details and the ability to catch mistakes. Easygoing, team player who enjoys the routine nature of AR/AP workflow. Ability to handle sensitive information with discretion; a commitment to maintaining a respectful, gossip-free workplace is required. WHY JOIN PROFESSIONAL TREE CARE? Stability. In business since 1980, we’re seasoned veterans of the tree care industry Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find We’re local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office at 2828 8th Street, Berkeley. Please use Google maps to calculate how long you commute would be to arrive at 7:00 a.m.

Requirements

• 1-to-3 years of bookkeeping, AR or AP Clerk or similar accounting-related experience.
• Physically able to walk up two flights of stairs multiple times throughout the day and to lift/move deliveries including heavy cases of copy paper if needed.
• Authorized to work in the U.S. without sponsorship.
• Proficient with MS-Office Suite and accounting programs such as QuickBooks or Sage.

Nice To Haves

• Having an associate degree (AA, AS, or AAS) or bachelor’s degree (BA, BS, BFA, or BBA) in accounting, economics, finance or business.
• Living near our headquarters in South Berkeley.
• Being bilingual in both English and Spanish since several of the vendors you’ll work with primarily speak Spanish.

Responsibilities

• Evaluate, schedule, and process all accounts payable (AP) functions including vendor invoices, payments, and employee expenses.
• Ensure proper coding, approvals, and supporting documentation for all AP transactions.
• Prepare and process payments via checks, ACHs and wires on a routine basis.
• Reconcile AP aging reports, vendor statements, credit cards and related accounts.
• Manage corporate credit cards, including issuing cards, monitoring usage, adding funds, and processing travel and expense reports.
• Add funds to specific employee’s or department head’s company credit cards as needed.
• Issue and monitor corporate credit cards, travel, and expense reports.
• Oversee the AP inbox responding promptly to inquiries and ensuring timely resolution.
• Onboard new vendors and contractors by gathering W-9s and other documentation.
• Maintain accurate and up-to-date vendor records and digital AP files including 1099 forms.
• Assist our Accountant and senior accounting staff with month- and year-end closing activities including journal entries and reconciliation of payables-related balance sheet accounts.
• Prepare cash forecasts, expense analysis, and AP/AR reports for executive review.
• Review and update AP policies, procedures, and process improvements.
• Collaborate with other departments to ensure accurate and timely payments and support overall business operations.

Benefits

• Medical, Dental and Optical, paid 100%
• Access to 401(k) on one’s first day of employment
• Company cell phone
• 50% contribution by the company for Kaiser/Medical, Optical, and Dental insurance.
• 5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you work.
• $400.00 employee referral bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 51-100 employees