AP/AR Specialist

SchooLinks • Austin, TX

153d • $45,000 - $60,000

About The Position

SchooLinks is a fast-growing EdTech SaaS company on a mission to transform education through innovative technology. As our business scales, we’re building a lean, high-performing finance team to support our growth - and we’re looking for someone who takes pride in doing things right, fast, and with a service-first mindset. We operate with a shared set of values that define how we work together and what we expect from one another, our PACE: Performance-Driven – We set ambitious goals, measure progress, and relentlessly pursue excellence. Above & Beyond – We push boundaries and exceed expectations to deliver exceptional value. Caring Candor – We believe in tough love and honest feedback to help each other grow. Effort & Ownership – We work hard, take initiative, and follow through. We’re looking for an AP/AR Specialist to take ownership of our day-to-day vendor payments, customer invoicing, collections, and finance inbox support. This is a hands-on, detail-oriented role that requires accuracy, responsiveness, and excellent communication skills. You’ll work closely with our accounting, sales, and customer success teams to keep our financial operations running smoothly and professionally.

Requirements

• Strong attention to detail and a knack for staying organized in a fast-moving environment.
• Clear, courteous, written and verbal communication.
• Self-starter who takes ownership and follows through on responsibilities.

Nice To Haves

• Experience in AP, AR, or general accounting support is a nice to have, but not required.
• Comfort with accounting software (QuickBooks, NetSuite and Google Sheets/Excel preferred, but not required).
• SaaS or startup experience a plus, but not required.

Responsibilities

• Manage all incoming vendor bills: enter into the accounting system, ensure proper approvals, and schedule timely payments.
• Own customer invoicing: generate invoices based on contract terms, respond to billing inquiries, and ensure accuracy.
• Monitor collections: follow up on outstanding receivables and work with internal teams to resolve payment delays.
• Triage the finance inbox: respond to or redirect emails from customers, vendors, and internal teams.
• Maintain clean, organized records of all payables, receivables, and communication history.
• Support vendor onboarding and documentation (W-9s, payment info, etc.).
• Assist with month-end tasks such as AR/AP aging reviews and reconciliations.
• Proactively identify opportunities to streamline and improve AP/AR processes.

Benefits

• 100% health care coverage for Employee.
• 401K with company matching.
• Dental & Vision.
• Parental Leave.
• Subsidized gym membership.
• Remote work stipend.
• Annual team offsite.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees