AP/AR Specialist

Virtual Agent • Raleigh, NC

297d

About The Position

We are partnering with an agricultural company looking for an AP/AR (Accounts Payable/Accounts Receivable) Specialist to manage the organization's financial transactions, including the processing of incoming and outgoing payments. This role involves ensuring that all invoices are properly processed, payments are made and received on time and maintaining accurate financial records.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable and receivable roles.
• Advanced Excel experience and familiarity with accounting software.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong analytical and problem-solving skills.
• Knowledge of basic accounting principles.

Responsibilities

• Review and process invoices from vendors, ensuring accuracy and compliance with company policies.
• Match invoices to purchase orders and delivery receipts.
• Prepare and process payment runs (checks, ACH, wire transfers) to vendors and suppliers.
• Schedule payments and ensure all payments are made on time to avoid late fees.
• Communicate with vendors regarding payment inquiries, discrepancies, or issues.
• Ensure vendor account information is up to date.
• Review and process employee expense reports.
• Ensure compliance with company policies and procedures.
• Maintain accurate records of accounts payable transactions.
• Reconcile accounts and resolve discrepancies.
• Prepare and issue customer invoices according to sales contracts or purchase orders.
• Ensure accuracy in billing terms, pricing, and customer details.
• Monitor and follow up on overdue accounts and assist in collections efforts.
• Communicate with customers regarding outstanding payments, payment arrangements, and disputes.
• Apply customer payments to appropriate accounts and resolve any discrepancies.
• Maintain accurate records of customer payments and accounts receivable transactions.
• Prepare monthly AR reports and aging reports.
• Perform monthly bank reconciliations to ensure all payments and receipts are accurately recorded.
• Assist in the preparation of financial reports as required by management, including AP and AR aging reports.
• Ensure compliance with accounting policies, procedures, and applicable regulations.
• Assist with external audits by providing necessary documentation and explanations.
• Recommend improvements to processes for efficiency and accuracy in accounts payable and receivable operations.

What This Job Offers

• Industry: Administrative and Support Services
• Education Level: Bachelor's degree