AP/AR Specialist-Corpus Christi, TX

Mistras Group • Corpus Christi, TX

121d

About The Position

Mistras Group Inc, is in search of an Accounts Payable/ Receivable Specialist for our Corpus Christi, TX location. The role involves various responsibilities including generating purchase requisitions and orders, analyzing invoices, performing data entries, maintaining HR documents, assisting with onboarding, handling employee relations, managing office duties, monitoring customer accounts, compiling financial information, managing payroll, and reconciling expenses.

Requirements

• Accounts Payable experience
• MS Excel (Spreadsheets)
• Familiarity with online Accounts Payable program TRACK, ERP (IFS a plus)
• Experience with client invoicing platforms (Track, Coupa, Taulia, Open Invoice, Ariba, iSupplier, Tipalti, Oracle, Citrix Workspace, Actian)

Responsibilities

• Generate purchase requisitions and purchase orders as necessary for inventory and fixed assets
• Analyze invoices and payments from purchase orders for appropriate documentation for accuracy prior to processing and ensuring timely payments as necessary
• Perform all invoice and general ledger data entries for lab daily
• Create and maintain HR related documents, updating employee records including personnel files, and benefits information on a regular basis
• Assist with the onboarding process for new hires, including preparing onboarding materials, coordinating orientation sessions, ensuring new employees have the necessary resources to enroll in the company's benefits, and other various procedures for new hires
• Handle employee relations on a daily responding to employee inquiries regarding pay and benefits, and acting as a point of contact for employees
• Work in DISA regularly to streamline employee screening, and compliance requirements related to background checks, drug testing, and other work safety regulations
• Manage daily office administrative duties such as handling correspondence (answering and routing phone calls, greeting visitors, answering inquiries), managing office supplies and equipment (ordering, and maintaining inventory of office supplies, and field equipment
• Monitor customer accounts and ageing reports to ensure compliance with payment terms and credit limits on a weekly basis
• Compile and analyze financial information to ensure completeness and accuracy of customer accounts by way of intercompany analysis, accruals, reconciliations, and disclosures
• Daily time/material and cost management along with labor and equipment allocations for our main client, Flint Hills Resources, through their contractor data management platform, Track
• Process divisions' payroll weekly through UKG Workforce Management
• Reconcile and book necessary expenses, revenue, nonbillable payroll journal entries into the General Ledger, maintaining files and documentation thoroughly and accurately

What This Job Offers

• Industry: Professional, Scientific, and Technical Services