AP/AR Admin Clerk

Gardner Energy LLC•West Valley City, UT

About The Position

Gardner Energy, a leading renewable energy company based in West Haven, Utah, is seeking a detail-oriented and dependable AP/AR Clerk to join our Finance team. This role is essential to ensuring the accuracy and timeliness of our financial transactions, supporting our mission to deliver high-quality solar and battery storage solutions. The AP/AR Clerk will manage day-to-day invoicing, payment processing, and collections, contributing to the financial health and operational efficiency of our growing organization, as well as supporting some operational and administrative functions as needed within the team.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Office, especially Excel
Strong attention to detail,
Excellent organizational skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication and interpersonal skills – comfortable on the phone
Commitment to accuracy, confidentiality, and continuous improvement
Minimum 1 year of experience in accounts payable and/or receivable roles
Team player who prioritizes the success of the Group, in addition to oneself.
Self-motivated and persistent

Nice To Haves

Associate degree in Accounting or related field preferred
Experience with accounting software preferred

Responsibilities

Receive, verify, and process vendor invoices in accordance with company policies
Match purchase orders, receipts, and invoices to ensure accuracy
Prepare and execute timely vendor payments via ACH, check, or other approved methods
Resolve discrepancies with vendors and internal departments
Maintain accurate and organized records of all accounts payable transactions
Generate and submit customer invoices with appropriate documentation
Monitor accounts receivable aging and follow up on outstanding balances
Post customer payments and reconcile AR sub-ledger with the general ledger
Coordinate with customers to resolve billing issues and ensure timely collections
Reconcile AP and AR accounts regularly to ensure accuracy
Assist with month-end close processes and financial reporting
Prepare reports on outstanding payables and receivables for management review
Evaluate the creditworthiness of individuals or businesses by analyzing credit reports (Dun & Bradstreet), financial documents, vendor and bank references, personal guarantees, etc.
Ensure compliance with company credit policies and guidelines while making recommendations for credit limits and terms.
Collaborate with sales teams and customer service to understand customer needs and negotiate credit terms that balance risk and business objectives.
Monitor the financial performance and credit status of existing customers, identifying potential risks or opportunities for adjustments in credit terms.
Commit time to special outreach efforts to past-due customers, adhering to an escalation plan that puts pressure on customers to make payments.
Use various Collections tools to your advantage (e.g. Account Holds, Service Charges, Payment Plans) and recommend any improvement to processes for favorable changes in Days Sales Outstanding KPI.
Respond to incoming phone calls and assist customers by addressing and resolving their inquiries promptly. Provide helpful and accurate information to ensure customer satisfaction and maintain positive relationships.
Assist project managers in generating purchase orders within the Business Central system. Request quotations from suppliers and coordinate with them to ensure timely receipt of the orders, supporting project timelines and objectives.
Support the Operations Manager by verifying payroll hours using designated timekeeping software. Ensure accurate records are maintained, and facilitate the submission of payroll data through the payroll processing system.
Performs all other duties as assigned.