AP Analyst

Watsco • Deerfield Beach, FL

70d

About The Position

The Accounts Payable Analyst II performs all administrative accounts payable functions involving routine calculations, verifications and the posting of invoices to process or compile financial data in compliance with Generally Accepted Accounting Principles (GAAP). This position is responsible for processing invoices and credits in both hard copy and EDI format for multiple companies, analyzing invoices to Purchase Order receipts, and resolving discrepancies with field personnel, purchasing departments, and vendors. The role requires regular review and reconciliation of vendor statements to ensure there are no outstanding balances or discrepancies, as well as communication with manufacturers and internal customers regarding vendor accounts. The analyst must ensure appropriate approvals and GL coding for invoices, credit memos, and check requests, and must be able to recognize issues and escalate any irregularities to the management team. Additionally, the analyst assists with weekly check runs and collaborates with internal teams to resolve issues and improve the overall payables process, while meeting department deadlines, including month-end closing.

Requirements

• High School Diploma required.
• Minimum of 1 to 2 years related experience in Accounts Payable preferred.
• Ability to multi-task in a fast-paced work environment.
• Excellent customer service skills with ability to work independently or in a team.
• Strong attention to detail.
• Proficient in Microsoft Office Suite.

Nice To Haves

• College Degree preferred.
• Prior experience using EDI is beneficial.

Responsibilities

• Processing of invoices & credits (High volume) in both hard copy and EDI format for multiple companies.
• Analyze invoice to Purchase Order receipt.
• Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
• Process credits/debits from vendors as well as from other departments with the correct GL coding.
• Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
• Communicates with Manufacturers and internal customers regarding vendor accounts.
• Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
• Ability to recognize issues and immediately escalate any irregularities to the Management Team.
• Assist with Weekly check runs.
• Collaborate with internal teams to resolve issues and improve the overall payables process.
• Must be able to meet department deadlines, including month end closing.

What This Job Offers

• Industry: Administrative and Support Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees