AP Administrative Assistant

RISE INC FAMILY • Mesa, AZ

1d • $20 - $24 • Onsite

About The Position

We are seeking a part-time, detail-oriented and mission-driven Accounts Payable Administrative Assistant to support our Accounts Payable department. This role plays a key part in assisting with the accurate and timely processing of payments and maintaining positive relationships with vendors. The ideal candidate is organized, dependable, and passionate about supporting a nonprofit’s mission through strong administrative and financial practices.

Requirements

• Prior AP or Accounting experience is preferred
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Effective communication skills with the ability to interact professionally with vendors and staff.
• Proficiency in Microsoft Office Excel.
• Ability to handle sensitive financial information with confidentiality and integrity.

Responsibilities

• Retrieve and distribute incoming mail daily, ensuring timely routing to appropriate departments and team members.
• Communicate professionally with vendors to resolve invoice discrepancies, support electronic payment enrollment, and maintain accurate payment records in accordance with internal controls.
• Assist with vendor reconciliations and tax-exempt records as needed.
• Collect and maintain accurate vendor W-9 forms and assist with yearly 1099 filings.
• Assist the Accounts Payable team with processing of check and online payments ensuring all supporting documentation is complete and accurate.
• Support the Accounts Payable and Finance team with administrative tasks and special projects as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees