AP Accounting Specialist-Part-Time #237777

Mai Placement•Newark, NJ

14h•$50 - $60•Onsite

About The Position

This role owns the accuracy, reconciliation, and close support of the accounts payable function. The AP Accounting Specialist is responsible for ensuring invoices, accruals, and balance sheet accounts are recorded correctly and reconciled on time. This role exists to maintain financial accuracy, support clean month-end close, and ensure audit-ready documentation across AP and related accounts. This is a hands-on role requiring strong attention to detail, ownership of discrepancies, and consistent follow-through in a deadline-driven environment.

Requirements

Experience in accounts payable or general accounting within a structured environment
Strong understanding of balance sheet reconciliations and month-end close
Ability to handle complex invoices, accruals, and discrepancy resolution
Strong Excel skills (pivot tables, lookups)

Nice To Haves

Experience working with ERP or accounting systems
Exposure to audit support or audit preparation
Experience in high-volume or multi-entity environments

Responsibilities

Process and review invoices with a focus on accuracy and proper coding
Handle complex invoices, accruals, and adjustments tied to AP activity
Ensure timely and accurate recording of all AP transactions
Own balance sheet account reconciliations related to AP
Support month-end close by ensuring all AP-related entries are complete and accurate
Identify and resolve discrepancies between subledger and general ledger
Maintain audit-ready documentation for AP transactions and reconciliations
Support internal and external audits with accurate records and clear explanations
Ensure compliance with accounting policies and internal controls
Research and resolve discrepancies across invoices, vendors, and accounts
Coordinate with internal teams to clarify and resolve issues quickly
Drive follow-through to ensure issues are fully closed