Anatomical Gift Program Operations Manager

University of Buffalo • Buffalo, NY

82d • $57,151 - $65,000

About The Position

The Department of Pathology and Anatomical Sciences (PAS) is seeking an Operations Manager to serve as administrative support for the Gross Anatomy Lab and Anatomical Gift Program (AGP) to ensure day-to-day operational tasks, policies and protocols are being executed and current. In this role, you will be the contact person for donor families, hospitals, donations, and invoicing for external and internal vendors. This position will work closely with the PAS Faculty & Staff, AGP Funeral Directors, Gross Laboratory Staff and be effective to communicator with donor families, vendors and other program affiliates.

Requirements

• Bachelor's degree with 2 years of experience.

Responsibilities

• Spearhead the AGP billing and invoicing process, ensuring proper internal controls while monitoring for outstanding receivables.
• Maintain AGP Database, website linked to PAS website, donor cards, posting donations, returning cremains to donor families, purchase orders related to AGP Program through ShopBlue, and financial reporting, billing and work with PAS Office & Jacobs School Unit Business Office (UBO) to reconcile accounts timely.
• Develop long-term workflow processes to accept donations and ensure that they channel through the system appropriately and efficiently.
• Generate and approve procurement card purchases and payment requests through PAS Office Staff, including all associated costs for biannual Memorial Service, supplies and equipment.
• Assist with the implementation of Blue Services (iLabs) a modular.
• Provide administrative oversight and serve as supervisor on file for AGP Funeral Directors, who will receive day-to-day direction and guidance on work objectives from the AGP Director.

Benefits

• Comprehensive health and retirement plan options.
• Career coaching and training department support.
• Public service loan forgiveness organization qualification.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree