Analyst, Intellectual Property

Coherent Corp•Santa Clara, CA

73d•Hybrid

About The Position

Primary Duties & Responsibilities Provide day-to-day administrative support to the IP legal team. Correspond with external patent counsel, monitoring and tracking patent office deadlines. Maintain and update the IP management system (currently Clarivate Foundation IP), including accurate and timely entry of metadata through the patent lifecycle. Liaise with internal stakeholders (inventors, R&D Engineering, businesses, Finance). Assist employees with submitting invention disclosures and with IP management system access. Organize and file digital patent prosecution documents. Organize and file a limited number of paper patent prosecution documents. Coordinate execution of legal documents, including both physical and electronic (DocuSign) signatures. Generate a quarterly list of patent application filings and patent grants for the inventor award program. Assist with preparation and monitoring of the IP budget. Ensure compliance with company policies and practices. Perform general administrative tasks to support the IP legal team. Perform other duties, as required, according to business priorities. Education & Experience Bachelor's degree, associate's degree, or certificate in law, paralegal studies, business administration, or a related field is an advantage. Minimum of 4 years of relevant experience in a law firm or corporate legal environment. Demonstrated record of legal administrative support and process improvement. Familiarity with legal operations and processes. Proficiency with digital document technology. Experience with patent docketing and patent documents is an advantage. Skills Attention to administrative details and strong organizational skills. Excellent communication and interpersonal skills in a global team. Basic understanding of the legal and technical aspects of the patent process. Ability to work independently without supervision to achieve goals and objectives. Ability to collaborate while maintaining confidentiality in handling IP matters. Ability to prioritize. Working Conditions Working conditions are those found in a typical office environment. Hybrid or onsite, subject to policy. Physical Requirements Ability to sit and/or stand for an 8-hour shift. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

Requirements

Minimum of 4 years of relevant experience in a law firm or corporate legal environment.
Demonstrated record of legal administrative support and process improvement.
Familiarity with legal operations and processes.
Proficiency with digital document technology.
Attention to administrative details and strong organizational skills.
Excellent communication and interpersonal skills in a global team.
Basic understanding of the legal and technical aspects of the patent process.
Ability to work independently without supervision to achieve goals and objectives.
Ability to collaborate while maintaining confidentiality in handling IP matters.
Ability to prioritize.
Ability to sit and/or stand for an 8-hour shift.
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Nice To Haves

Bachelor's degree, associate's degree, or certificate in law, paralegal studies, business administration, or a related field is an advantage.
Experience with patent docketing and patent documents is an advantage.

Responsibilities

Provide day-to-day administrative support to the IP legal team.
Correspond with external patent counsel, monitoring and tracking patent office deadlines.
Maintain and update the IP management system (currently Clarivate Foundation IP), including accurate and timely entry of metadata through the patent lifecycle.
Liaise with internal stakeholders (inventors, R&D Engineering, businesses, Finance).
Assist employees with submitting invention disclosures and with IP management system access.
Organize and file digital patent prosecution documents.
Organize and file a limited number of paper patent prosecution documents.
Coordinate execution of legal documents, including both physical and electronic (DocuSign) signatures.
Generate a quarterly list of patent application filings and patent grants for the inventor award program.
Assist with preparation and monitoring of the IP budget.
Ensure compliance with company policies and practices.
Perform general administrative tasks to support the IP legal team.
Perform other duties, as required, according to business priorities.