Americas Regional Space Planner

Nutanix • San Jose, CA

7d • Hybrid

About The Position

We are seeking a high-performing, detail-oriented Americas Regional Space Planner to join our Real Estate & Workplace (REW) team. This role is critical to optimizing office space across the Americas to support business growth, hybrid work strategies, and an exceptional employee experience. The ideal candidate thrives in a fast-paced, evolving environment and brings a strong mix of strategic thinking, operational execution, and cross-functional collaboration. As the Americas Regional Space Planner, you will lead space planning initiatives, oversee move and change management activities, maintain CAFM and desk reservation systems, and partner closely with Facilities, IT, HR, and external vendors. You will play a hands-on role in shaping how our workplaces function today—and how they scale for the future. At Nutanix, you will become part of the Space Planning and Design team, a close-knit group of four dedicated professionals. Our team thrives on collaboration, fostering an environment where diverse ideas can come together to create innovative space solutions. The synergy among team members is key to our success as we navigate the challenges of optimizing and designing spaces that enhance productivity and well-being. You will report to the Global Director of Space Planning and Design, who is committed to nurturing talent and driving collaborative projects. The work setup is hybrid, requiring you to come into the office 3 days a week or as needed, allowing for flexibility while maintaining strong team connections. There are travel requirements for the role, which will involve approximately 20% travel to meet and collaborate with teams and stakeholders across various locations.

Requirements

• 5–7 years of experience in corporate space planning, interior design, architecture, or a related role.
• Experience in commercial workplace design and space planning.
• Strong understanding of architectural drawings, furniture systems, and workplace planning principles.
• Proficiency in CAD and space planning/CAFM tools.
• Advanced proficiency in Microsoft Excel; strong working knowledge of Microsoft Office, Google Workspace, and Adobe Suite.
• Proven ability to analyze data, solve problems, and develop practical, well-reasoned solutions.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Strong interpersonal skills with the ability to engage effectively with executive-level stakeholders.
• Self-starter with a customer-service mindset and the ability to work independently with minimal supervision.
• Adaptable, flexible, and comfortable operating in a dynamic, changing environment.

Responsibilities

• Analyze space requirements, headcount forecasts, and interdepartmental relationships to ensure efficient and effective space utilization.
• Develop and implement space planning strategies aligned with company goals, workplace standards, and hybrid work policies.
• Prepare accurate space utilization reports, test fits, and floor plans to support business decisions.
• Identify opportunities for optimization and cost savings related to space and furniture usage.
• Own the accuracy and ongoing maintenance of floor plans, occupancy data, and seating assignments within the CAFM system.
• Partner with Facilities teams to establish and maintain standardized processes for space data updates.
• Support the rollout, adoption, and ongoing management of the desk reservation system, including employee education and engagement strategies.
• Conduct regular site walks and audits to ensure physical spaces align with system data.
• Plan and coordinate office moves, team reshuffles, renovations, and furniture changes.
• Collaborate with architects, designers, and consultants to deliver functional, efficient workplace layouts.
• Incorporate best practices into move projects and continuously improve processes to enhance the employee experience.
• Identify risks or constraints early and escalate issues to leadership when needed.
• Procure and manage vendors (furniture, electrical, cabling, installation, etc.) as required.
• Review, approve, and reconcile invoices in partnership with internal finance and procurement teams.
• Ensure vendor work aligns with scope, budget, and Nutanix standards.
• Serve as a key point of contact for space planning needs across the Americas.
• Communicate clearly and professionally with employees, managers, leadership, and external partners.
• Monitor work order systems and Slack channels, prioritizing critical requests and ensuring timely follow-up.
• Ensure all space planning solutions consider safety regulations, accessibility, ergonomics, and workplace standards.
• Adhere to all company policies, including ethics, business practices, time, and expense guidelines.

Benefits

• The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees