Bassett Healthcare-posted 3 months ago
$17 - $25/Yr
Full-time • Entry Level
Oneonta, NY
1,001-5,000 employees
Ambulatory Health Care Services

The Ambulatory Office Assistant II serves as the first point of contact for patients within the Bassett Healthcare Network. This is a key role in the patient centered care team. Demonstrates excellence in all patient and customer encounters including face-to-face and telephone interactions. Assures that a high quality patient experience takes place by providing administrative and/or clinical support to ambulatory patient care teams through excellent customer service, attention to detail, and interpersonal skills.

  • Receives and greets every patient in a courteous and friendly manner using a welcoming positive tone, words and actions.
  • Ensures new patients are provided with a Welcome to Bassett Network Packet which includes Advance Directive information.
  • Raises up emergent situations or expressed patient problems directly to Supervisor or Supervising Nurse for assistance.
  • Answers phones within 3 rings using a 3 part greeting.
  • Takes clear, complete and accurate phone messages or prescription requests using the electronic medical record messaging system.
  • Pro-actively keeps patients informed of any delays in their providers schedules.
  • Acts as a trainer for incoming new staff in all reception and call handling functions.
  • Obtains all information necessary to complete the outpatient registration process.
  • Ensures correct data capture and data entry necessary for regulatory agencies and compliance requirements.
  • Answers questions from patients regarding the organization and/or services.
  • Schedules outpatient appointments to meet the patient's needs while following department scheduling guidelines.
  • Performs chart review in preparation for providers clinic.
  • Conveys to patient what payment is due based on Insurance Card or Insurance Verification system.
  • Maintains appropriate inventory of office supplies and required forms for daily operations.
  • Acts as a lead in ordering supplies through the on-line module.
  • Performs similar or related duties as requested or directed.
  • High School Diploma or GED, preferred.
  • Minimum 2 years relevant work experience, required.
  • Associates degree or higher may be substituted for this requirement.
  • Customer service experience, preferred.
  • Medical Office Assistant or Medical Assistant certification, preferred.
  • BLS certification within 6 months of date of hire.
  • Experience in a healthcare setting.
  • Knowledge of medical terminology.
  • Paid time off, including company holidays, vacation, and sick time.
  • Medical, dental and vision insurance.
  • Life insurance and disability protection.
  • Retirement benefits including an employer match.
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