Alumni Relations and Career Services Assistant

Cleary Gottlieb Steen & Hamilton Llp • New York, NY

300d • $65,000

About The Position

Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 16 offices in major financial centers around the world, but we operate as a single, integrated global partnership and not a U.S. firm with a network of overseas locations. The Firm employs approximately 1,100 lawyers from more than 50 countries. Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen and a human touch. The Alumni Relations and Career Services Assistant is responsible for supporting the department of Alumni Relations and Career Services in coordinating with all 16 offices and engaging the network of over 7,200 alumni worldwide as well as enhancing the career development of associates and alumni.

Requirements

• Bachelor's degree
• One to three years of experience (can include internship, externship or fellowship)
• Strong attention to detail
• Excellent computer, writing and communication skills
• Professional demeanor, client service orientation and strong emotional intelligence
• Discretion in handling sensitive material
• Creative approach to problem solving
• Excellent organizational skills
• Demonstrated initiative and critical thinking skills
• Ability to organize projects and to follow through to completion
• Ability to multitask
• Ability to work independently and as member of a team
• Familiarity with Microsoft Office Suite including Word, Excel, Powerpoint, Sharepoint
• Flexibility to work overtime, especially for evening events
• Inquisitive mind and the desire to learn and gain experience
• Positive attitude and enthusiasm in contributing to the department's overall success

Responsibilities

• Support all members of the Alumni Relations and Career Services team and collaborate with all departments and constituencies to promote clear communication, steady workflow and shared knowledge on projects and initiatives.
• Create and manage event-specific folders and track RSVPs for alumni events.
• Support individual follow up and communicate internally regarding events.
• Share CLE approved materials, manage and record attestation forms and create/distribute CLE certificates.
• Input post-event information into the database.
• Assist with event details including reserving space, coordinating swag, reviewing nametags, working registration, etc.
• Update alumni contact information and share relevant news internally.
• Assist with contact information lookup and dissemination when requested.
• Perform targeted alumni searches and pull lists of alumni for senior lawyers, business development and ARCS.
• Maintain list of potential alumni speakers and potential interviewees.
• Assist with alumni spotlights.
• Manage the alumni website and provide ongoing training and maintenance for the platform, prepare the monthly digest.
• Register new alumni and Cleary personnel accounts and introduce departing associates from all offices to the alumni website during exit interviews, update when needed.
• Post content to alumni website including news, events, jobs and resources.
• Coordinate with Marketing and Communications for production and dissemination of alumni spotlights.
• Schedule and perform farewell chats and network introductions with departing lawyers globally.
• Organize associate farewell dinners and research potential venues with private rooms in NYC.
• Track RSVPs, facilitate follow up and reminders for farewell events.
• Manage and regularly update intranet pages and files.
• Post job opportunities on alumni website and in alumni LinkedIn group.
• Provide primary support in accurately recording and tracking departmental expenses.
• Process payments and reconciliation through firm expense system.
• Assist with informative departmental presentations for internal groups - partners, associates, legal executive assistants, office managers and the global Business Development group.
• Collaborate with presenters on content creation and handle logistical presentation details.
• Design slide decks for internal and external presentations.
• Think ahead to preempt any deadlines for upcoming events/projects to support the Director and Manager of Alumni Relations.
• Other duties and responsibilities as assigned.

Benefits

• Comprehensive benefits package including health care benefits
• Eligible for overtime pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree