Alumni Engagement Associate

University of Chicago • Chicago, IL

79d • $48,000 - $55,000

About The Position

The Alumni Engagement Associate reports to the Director, Alumni Engagement and serves a key function in connecting Chicago Booth's renowned alumni network and is important in cultivating and maintaining the relationship between Chicago Booth and its global alumni community. As the operational lead of the Alumni Engagement team, this position is the primary point of contact for alumni and is key in ensuring their seamless connection with the school. The Associate's work is vital to the Office of Advancement's efforts to build a strong and engaged alumni pipeline, directly supporting the school's mission and strategic goals.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Nice To Haves

• Bachelor's degree.
• One year of work experience in nonprofit management, advancement, donor relations, stewardship, alumni relations, or similar work.
• Demonstrated fluency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Previous experience with fundraising database or CRM database.

Responsibilities

• Works with all members of the Alumni Engagement team and serves as the central information hub for the team.
• Manages and executes backend event and program administrative tasks including reviews of event information submissions, builds registrations in Cvent and the Hivebrite alumni engagement platform, makes webpage updates, drafts and creates communications, manages lists, participates in day of event preparation including the collection, organization, and replenishment of materials and promotional items, and tracks post-event data.
• Creates email campaigns across various platforms, targeting broad alumni audiences, key volunteers, and specific groups for event and initiative awareness.
• Supports discovery initiatives and provides insights to frontline relationship managers, communications, and events colleagues.
• Measures, tracks, and reports participation and success of discovery initiatives.
• Pulls reports from the alumni database and Hivebrite and assists in data collection, including creation of briefings and talking points.
• Serves as point person to the accounting department for event contract processing and payment, team supply and resource ordering, and assistance with occasional reimbursements.
• Participates in team working groups and team-wide initiatives, and supports special projects as applicable.
• Maintains Alumni Engagement team meetings, select calendaring, and notetaking.
• Manages the alumni email inbox ensuring quick replies and action, as well as quality and clear communications to senders and internal colleagues.
• Acts as a contact and liaison for alumni within a specific region and coordinate regional activities with other areas of development and assures that no conflict occurs.
• Maintains metrics of success and makes sure those are present in departmental strategic plans, goals setting, and the annual budget.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees