ALTA Land Surveying Project Coordinator

First American • Norman, OK

6d • $14 - $18

About The Position

The ALTA Land Surveying Project Coordinator assists multiple Project Managers with the administration and coordination of surveying projects, including the responsibilities outlined below. Processing of Title Commitments Submitting commitments to the internal review team Distributing commitments to vendors Saving documents to the database for in-house projects Sending reviewed commitments and associated Excel documentation to vendors Additional Work (AW) Processing Save and track email requests for additional work Create and maintain entries in the database Save client authorization emails Prepare Notices to Proceed (NTP) for vendors Oversized Printing and Shipping Print large-format survey documents for distribution Prepare, package, and ship materials via FedEx Confirmation of Site Access Communicate with the Site Access provided by the client Provide clearance to the vendor that Site Access is approved Invoices Outside of the System Prepare Excel-based invoices outside the system when applicable Final Signed and Sealed Document Management Save final delivery emails in the database Upload and archive final signed surveys in the database Update project status to completed in the database Shared Folder/Data Room Management (ShareFile) Create folders for online document delivery Upload and manage files and documentation within shared folders

Requirements

• Strong analytical and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Customer-focused mindset with a positive attitude and ability to work effectively in a team environment

Nice To Haves

• Experience reviewing Title documents and ALTA surveys preferred

Responsibilities

• Processing of Title Commitments
• Submitting commitments to the internal review team
• Distributing commitments to vendors
• Saving documents to the database for in-house projects
• Sending reviewed commitments and associated Excel documentation to vendors
• Save and track email requests for additional work
• Create and maintain entries in the database
• Save client authorization emails
• Prepare Notices to Proceed (NTP) for vendors
• Print large-format survey documents for distribution
• Prepare, package, and ship materials via FedEx
• Communicate with the Site Access provided by the client
• Provide clearance to the vendor that Site Access is approved
• Prepare Excel-based invoices outside the system when applicable
• Save final delivery emails in the database
• Upload and archive final signed surveys in the database
• Update project status to completed in the database
• Create folders for online document delivery
• Upload and manage files and documentation within shared folders

Benefits

• medical
• dental
• vision
• 401k
• PTO/paid sick leave
• employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees