Allied Health Program Assistant

Santa Fe College•Gainesville, FL

About The Position

The application deadline for this position is 11:59pm EST on January 7, 2026. The Allied Health Program Assistant is responsible for supporting and facilitating the day-to-day operations within the Allied Health department, working as part of a team to provide department support in financial, reporting, and student service functions, with a focus on assisting with designated laboratories within the various Allied Health programs. This position supports these labs by helping maintain a safe environment free of deleterious materials, assisting with procurement of tools and other materials, tracking and stocking inventory, coordinating maintenance of simulation and lab equipment, and assisting with budget preparation for lab equipment and maintenance. Additionally, this position may supervise the work of others and has accountability in areas of assigned responsibility.

Requirements

An associate’s degree with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years.
A criminal background check will be conducted.
Must be able to lift and carry up to 20 pounds, push and pull, bend and stoop, and reach and grasp for various items.
Ability to work successfully in a multi-cultural environment.
Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
Results Orientation – proven ability to set and exceed established targets.
Detail Oriented - Proven accuracy and attention to detail.
Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Responsibilities

Provides support activities for the department such as answering telephones, assisting in the coordination of special events, scheduling appointments or assisting students, college employees and the public by responding to concerns/inquiries to resolve issues based on established college policies and make appropriate referrals as necessary.
Performs front desk tasks as appropriate, assisting staff, faculty, students and/or the public in person or via phone with issues and/or departmental requests.
Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements.
Communicates, collaborates and maintains relationships with internal and external community constituents.
Monitors, reconciles and assists with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts, including assisting with budget preparation for lab equipment and maintenance needs.
Facilitates, monitors and/or oversees department purchasing, inventory, and requisitioning of supplies and equipment, including the inventory and procurement of tools, materials, and supplies for designated laboratories.
Assists in scheduling building and equipment maintenance, which includes the coordination of routine maintenance for simulation and lab equipment and tools.
Prepares special reports, summaries or replies to inquiries by compiling data and statistics from various departmental resources, including information related to labs, such as inventory or budget.
May manage payroll functions including the submission and audit of timesheet entries for staff and student employees.
May assist with fiscal planning including participating in seeking alternate sources of funding.
May manage and update program websites and publications with the most current, accurate and timely information.
May assist students with application, enrollment, testing and registration processes or other specific student support services, which may include specific aid and eligibility guidance.
May supervise and train other support staff including student employees and volunteers.
Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
Provides service excellence through courteous, informed, accessible, and professional engagement.
Performs other duties as assigned.