Agent Assistant, Production/Below-the-Line (BTL)

The Gersh Agency•New York, NY

About The Position

Gersh is a leading global entertainment and sports agency, representing a diverse roster of clients across film, television, sports, theater, comedy, branding, publishing, and digital media. As the fastest-growing major agency, Gersh is respected for its hands-on, client-first approach and commitment to driving innovation and success. Following an equity investment from Crestview Partners in 2023 Gersh has advanced its long-term growth plan, acquiring the Digital and Alternative departments of the A3 Agency, and You First – one of the world’s top sports and entertainment agencies. With clients at the heart of every growth decision, Gersh is harnessing strategic insights and decades of experience to strengthen its resources, empowering clients to realize success across all areas of the media landscape. Gersh is seeking an efficient, multi-tasking Assistant for the Feature/Television division in their BTL Production Department. Clients include award winning producers, cinematographers, production designers, costume designers, and editors. This position is similar to other agency talent or literary assistant positions but with an emphasis on the production aspect of the business.

Requirements

Bachelor’s degree required.
Prior professional experience within the entertainment industry is required (including internships).
Ability to handle highly sensitive and confidential information with the utmost discretion.
Excellent written and verbal communication skills.
Effectively communicate and interact with high-profile clients and executives with utmost professionalism.
Superior time management and multi-tasking skills.
Able to work well in a fast-paced, high-pressure environment.
Strong attention to detail and excellent follow-up skills are paramount.
Ability to make sound decisions efficiently and effectively using critical thinking and practical approaches.
Proficient in Microsoft Office applications.
Willingness to make a two-year commitment.

Nice To Haves

Prior talent agency experience is preferred but not required.

Responsibilities

Manage a high volume of emails and phone calls from clients, producers, production companies, studio executives/staff, and accounting departments.
Generate client deal letters, invoices, and start paperwork.
Send clients script submissions and set client meetings.
Update client avails, resumes, and websites.
Communicate deal points to the accounting department through Trust Accounting and assist with payment tracking.
Maintain and update project tracking grid.
Prepare monthly expense reports.