After School Program Manager (Oakland Region)

Bay Area Community Resources (BACR)•Oakland, CA

70d•$80,000 - $85,000

About The Position

Job Description: Compensation: $80,000-$85,000 Qualifications: BA strongly preferred A minimum of 3 -5 years of experience working in after school or a related position in a supervisory role Background in Education and Youth Development Ability to work effectively with diverse district/school staff, students, parents, and community members Experience working in a school and/or non-profit setting Experience hiring, supervising, and evaluating staff Knowledge of general HR practices is required Ability to train and coach staff to implement quality programs Must have experience in developing, managing, and monitoring large budgets Ability to maintain confidentiality and demonstrate a high degree of integrity Must pass a criminal background check and TB test clearance Must have excellent written and oral communication skills Must be able to respond to crisis or emergency situations effectively Ability to balance competing priorities Duties and Responsibilities Collaborative Duties: Develop and maintain a high level of communication and positive relationships with all stakeholders Work closely in collaboration with the school principal, district partners, and city partners Provide program updates and progress reports to funders and other stakeholders Respond promptly and professionally to all stakeholder enquiries Lead a team of after school Program Coordinators in developing and implementing high quality programs that model best practices Lead annual program planning at all school sites - work with program coordinator, the principal and teachers to craft programs that support each school site’s goals for student development and academic achievement Ensure and promote program visibility Acquire and leverage in-kind resources Program Implementation and Quality Assurance: Ensure program compliance and quality through close communication with coordinators and program observations Monitor attendance to ensure target goals are met Ensure effective implementation of HR procedures, policies, and practices for staff recruitment, screening, hiring, and termination Coach, supervise, support, and provide professional development for program staff Train staff in Expanded Learning industry Plan and implement ongoing trainings and professional development both independently and with the management team Hold team accountable to their job description and expectations Design and implement meaningful programs that meet the needs of program participants Ensure that a schedule of academic, physical and enrichment activities is in place at each school site Gather data, conduct observations, and use assessments and feedback for ongoing program improvement Ensure compliance with all program and reporting requirements, including effective implementation of evaluations, program assessment activities, and quarterly reports. Complete evaluations, reports, and assessments as required Administrative and Fiscal Management: Develop and manage a budget for each school site. Manage and monitor fiscal activities on a monthly basis ensuring that the budget is on target Ensure all records are complete, organized, and compliant Review and approve HR documents Uphold hiring practices, policies and procedures Conduct annual performance evaluations Monitor and approve staff timesheets and invoices Help design and implement a sustainability plan for the After School Program Identify and pursue additional sources of funding and in-kind resources Track and meet deadlines for the submission of reports, invoices, contracts and other documentation Participate in all meetings, workshops, and activities organized by BACR and district agencies Essential Functions: Ability to lift and carry 25 pounds Ability to drive to school sites (must have a clean driving record and an insured vehicle?) Proficient in working with Microsoft Office and Web based programs Ability to perform a variety of administrative tasks Ability to purchase, manage, and track inventory of supplies and equipment Ability to keep detailed records Must be punctual and reliable Ability to work with minimal supervision Ability to multi-task and successfully handle competing deadlines and priorities Must have excellent written and oral communication skills Personal Qualities: A commitment to and strong belief in BACR’s Mission, Organizational Values and Best Practices Ability to maintain goals and priorities in dealing with varying challenges Able to be flexible in working with people and organizations with different viewpoints Creativity, enthusiasm and a dedication to youth development About Us: Bay Area Community Resources (BACR) promotes the healthy development of individuals, families and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area. We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year. BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment w/o regard to perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including AIDS or AIDS-Related Complex or military status. Visit our website at www.bacr.org. Above is the pay range for this position that we reasonably expect to pay. Individual compensation is based on various factors including experience/education, skillset, and geographic location. ARE YOU EXTRAORDINARY? We put people at the center of everything we do. With a diversity of backgrounds, ideas, opinions, and life experiences we hire individuals within the community who are passionate about making a difference. When you join BACR, you join a team with leaders, doers, and big thinkers, who are committed to giving back to their community. Our culture is one that encourages, supports, and celebrates our diversity and looks to expand and build it constantly. We are committed to creating a culture of inclusivity, where there are opportunities for all, everyone feels like they belong, and different perspectives are valued. No matter what your experience is - you CAN make a difference! Thank you for your interest in a career at BACR! BACR’s mission is to promote the healthy development of individuals and families, encourage service and volunteerism, and help build community. We carry out our mission by (1) providing direct school- and community-based services, (2) connecting volunteers with opportunities to best serve their communities, and (3) building and strengthening all of the communities we serve so that community members and institutions can effect change. BACR and our staff are guided by a set of core values and beliefs that informs our approach to services, personnel recruitment, and professional development. Our annual program evaluations have consistently shown positive impacts, including improved youth development skills, school performance, and family functioning. We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year.

Requirements

BA strongly preferred
A minimum of 3 -5 years of experience working in after school or a related position in a supervisory role
Background in Education and Youth Development
Ability to work effectively with diverse district/school staff, students, parents, and community members
Experience working in a school and/or non-profit setting
Experience hiring, supervising, and evaluating staff
Knowledge of general HR practices is required
Ability to train and coach staff to implement quality programs
Must have experience in developing, managing, and monitoring large budgets
Ability to maintain confidentiality and demonstrate a high degree of integrity
Must pass a criminal background check and TB test clearance
Must have excellent written and oral communication skills
Must be able to respond to crisis or emergency situations effectively
Ability to balance competing priorities

Responsibilities

Develop and maintain a high level of communication and positive relationships with all stakeholders
Work closely in collaboration with the school principal, district partners, and city partners
Provide program updates and progress reports to funders and other stakeholders
Respond promptly and professionally to all stakeholder enquiries
Lead a team of after school Program Coordinators in developing and implementing high quality programs that model best practices
Lead annual program planning at all school sites - work with program coordinator, the principal and teachers to craft programs that support each school site’s goals for student development and academic achievement
Ensure and promote program visibility
Acquire and leverage in-kind resources
Ensure program compliance and quality through close communication with coordinators and program observations
Monitor attendance to ensure target goals are met
Ensure effective implementation of HR procedures, policies, and practices for staff recruitment, screening, hiring, and termination
Coach, supervise, support, and provide professional development for program staff
Train staff in Expanded Learning industry
Plan and implement ongoing trainings and professional development both independently and with the management team
Hold team accountable to their job description and expectations
Design and implement meaningful programs that meet the needs of program participants
Ensure that a schedule of academic, physical and enrichment activities is in place at each school site
Gather data, conduct observations, and use assessments and feedback for ongoing program improvement
Ensure compliance with all program and reporting requirements, including effective implementation of evaluations, program assessment activities, and quarterly reports.
Complete evaluations, reports, and assessments as required
Develop and manage a budget for each school site.
Manage and monitor fiscal activities on a monthly basis ensuring that the budget is on target
Ensure all records are complete, organized, and compliant
Review and approve HR documents
Uphold hiring practices, policies and procedures
Conduct annual performance evaluations
Monitor and approve staff timesheets and invoices
Help design and implement a sustainability plan for the After School Program
Identify and pursue additional sources of funding and in-kind resources
Track and meet deadlines for the submission of reports, invoices, contracts and other documentation
Participate in all meetings, workshops, and activities organized by BACR and district agencies
Ability to lift and carry 25 pounds
Ability to drive to school sites (must have a clean driving record and an insured vehicle?)
Proficient in working with Microsoft Office and Web based programs
Ability to perform a variety of administrative tasks
Ability to purchase, manage, and track inventory of supplies and equipment
Ability to keep detailed records
Must be punctual and reliable
Ability to work with minimal supervision
Ability to multi-task and successfully handle competing deadlines and priorities
Must have excellent written and oral communication skills
A commitment to and strong belief in BACR’s Mission, Organizational Values and Best Practices
Ability to maintain goals and priorities in dealing with varying challenges
Able to be flexible in working with people and organizations with different viewpoints
Creativity, enthusiasm and a dedication to youth development