After School Program Administrator

Rainier Valley Leadership Academy•Seattle, WA

8d•$31 - $35•Onsite

About The Position

The After School Program Administrator is a grant-funded role responsible for the oversight, coordination, compliance, and continuous improvement of Rainier Valley Leadership Academy’s Best Starts for Kids (BSK)–funded after-school programming under the Stopping the School-to-Prison Pipeline (SSPP) 4.0 initiative and other after school programs and activities. This role ensures that all programmatic, reporting, fiscal, and partnership obligations outlined in the King County BSK contract are met with fidelity, equity, and transparency. The After School Program Administrator works closely with school leadership, program partners, community stakeholders, and King County representatives to design and implement culturally responsive, data-driven after-school programming that promotes leadership development, academic engagement, economic strengthening, and positive identity development for Black, Indigenous, Global Majority youth and all scholars associated with the program.

Requirements

Experience managing grant-funded programs, preferably in education, youth development, or community-based organizations
Strong understanding of data tracking, compliance, and reporting requirements
Experience working with culturally responsive, equity-centered programming
Strong organizational, communication, and relationship-building skills
Ability to manage multiple partners, deadlines, and compliance requirements simultaneously

Nice To Haves

Experience working with Best Starts for Kids, King County, or similar public funding sources

Responsibilities

Design, implement, and oversee a five-day after-school program and all associated after-school activities for RVLA K–12 scholars, ensuring alignment with BSK SSPP 4.0 program goals and contract requirements
Ensure RVLA remains compliant with all BSK grant requirements for grades 6–12 after-school programming, including participation in required County partner meetings, submission of deliverables, and adherence to the approved scope of work
Oversee participant intake processes, including eligibility verification, informed consent and confidentiality documentation, and development of individual service plans in alignment with BSK SSPP requirements
Ensure each participant has a timely service plan (within 90 days of intake) and that progress toward goals is documented, monitored, and incorporated into ongoing program evaluation
Orchestrate compliant, data-driven pre- and post-surveys and other evaluation tools to gather stakeholder feedback and measure program outcomes
Track and analyze participation, attendance, demographics, service delivery, and outcome metrics in accordance with the Performance Measurement (PM) Plan and County reporting requirements
Collaborate with the school data manager and program evaluator to prepare and present key program insights to school leadership, the Board of Directors, and King County partners as required
Support the development, implementation, and refinement of the BSK Performance Measurement (PM) Plan in collaboration with King County and school leadership
Recruit and support internal RVLA scholars through a coordinated marketing and outreach plan to meet grant enrollment targets, including in-school announcements, printed materials, transition-period outreach, mentorship presentations, and family engagement efforts
Support recruitment of external scholars, as applicable, in collaboration with the community engagement team
Recruit, onboard, and manage teachers, community organizations, and vendors providing after-school programming aligned with BSK grant terms
Manage vendor and partner relationships, including onboarding, oversight, timely invoicing following the RVLA processing timeline, and adherence to contracting terms and approved budgets
Ensure compliance with all contracting, invoicing, timesheet, and payment protocols for internal staff and external partners
Review and adhere to grant and program budget requirements obtaining pre-approval for all material financial purchases (utilizing the internal standard stipend/contract terms)
Coordinate and oversee grant-allowable stipends, incentives, and participant supports (including Cash Value Cards and Flexible Financial Assistance, if applicable), ensuring all tracking, documentation, approvals, and segregation-of-duty requirements comply with BSK contract standards
Conduct weekly program quality checks, including attendance verification, scholar satisfaction, program integrity, and alignment with contracted services
Lead monthly meetings with RVLA leadership to review participant data, attendance, behavior, and program outcomes
Co-lead quarterly Family Action Board meetings to review program performance and recommend adjustments
Coordinate with program evaluator to support interviews, focus groups, and additional evaluation activities as requested by King County
In partnership with school leadership, design and deliver professional development for after-school staff and direct service providers
Attend all required County, state, and partner trainings throughout the year
Coordinate BSK-compliant travel logistics and attend scholar travel experiences as required
Plan and implement outdoor education programming in collaboration with Red Barn Ranch and other partners
Collaborate with school leadership to organize summer programming, including weekly field trips
Oversee quarterly inventory and management of after-school program supplies, ensuring clear differentiation between funding sources
Coordinate at least one annual scholar exhibition or culminating event highlighting after-school programming outcomes
Support efforts to identify and pursue additional funding sources to sustain high-quality programming
Serve as end-of-day school leader on site, ensuring facilities are secured and prepared for the next school day
Coordinate building logistics and space usage for after-school programming in collaboration with school operations and leadership
Support compliance with County notification requirements related to staffing changes affecting grant-funded positions
Develop, implement, and oversee age-appropriate after-school programming for elementary scholars
Supervise elementary after-school program assistant(s)
Develop and implement an after-school program communications strategy in collaboration with school leadership and the community engagement team
Clearly communicate program offerings, schedules, expectations, and outcomes to scholars, families, staff, partners, and community stakeholders
Maintain and update the after-school program section of the school website
Ensure regular social media postings and photo documentation of program activities in alignment with school communications protocols
Host after-school program information sessions for families and scholars
Ensure all program marketing and communications materials include required Best Starts for Kids attribution and branding
Maintain compliance with all BSK SSPP 4.0 data collection, reporting, billing, and documentation requirements
Support timely submission of monthly, quarterly, and annual reports and deliverables
Maintain organized program records in anticipation of monitoring visits, audits, or evaluation requests
Uphold equity, racial justice, and culturally responsive practices in all aspects of program design and implementation