After School Coordinator

Portledge School • Locust Valley, NY

107d • $30 - $35

About The Position

Portledge School seeks to hire a dynamic part-time After-School Coordinator to help supervise, engage and care for students ranging from Pre-Kindergarten to Fifth Grade in the Portledge School “After 3:00 Club” and After School Enrichment program. The After 3:00 Club is designed to serve families who require supervision for their children beyond the normal school hours. After School Enrichment offers a variety of classes for students after the school day is finished. This position would report directly to the Controller. This is a part-time, 10-month position.

Requirements

• Experience in an educational aftercare and or educational auxiliary program setting is required.
• Experience managing instructional and care-oriented professionals required.
• Ability to comfortably, warmly, and effectively engage with large and small groups of adults and/or students in professional or social settings.
• CPR and First Aid certification preferred.
• Belief in the value of all types of diversity with a commitment to social justice and equity.
• Dedicated to following and modeling Portledge safety and security procedures for all auxiliary program staff and participating students.
• Proven success with creating and implementing a schedule of auxiliary program activities and managing auxiliary program budgeting and billing.
• Ability to communicate effectively and collaborate with colleagues, direct reports, students, and families.
• Ability to problem solve and make sound, timely decisions.

Nice To Haves

• CPR and First Aid certification preferred.

Responsibilities

• Oversee all Auxiliary program activities and resources throughout the school year: this includes 'After 3 Club', for Lower School students, and 'After School Enrichment' which offers age-level topical programs (Chess, Basketball, Dance; etc).
• Create daily, quarterly, and annual schedules for all after-school programs, including coordination with all other school events to avoid/manage scheduling conflicts.
• Manage and supervise after school program staff and all third party vendors, with regular in-person monitoring of program events.
• Manage regular billing summary sheets for staff, ensure accuracy of all program revenue and expenses, and serve as auxiliary programs budget manager.
• Assist with supervision coverage of enrolled students in after-school programs as needed and supervision of special events as needed.
• Design and implement a schedule of activities with After 3:00 Club staff each day, including outdoor play, structured and unstructured play activities, snacks, and homework support.
• Proactively suggest and implement auxiliary program improvements and new activities.
• Collaborate with the Controller regarding auxiliary program budgets, profits, and enrollment projections.
• Ensure profitability and sustainability of all auxiliary programs, activities, and events.
• Collaborate with Communications to develop marketing materials to advertise and publicize auxiliary programs.
• Collaborate with the Head of Campus Operations and/or Facilities Supervisor regarding event requests in regard to Enrichment schedules and work orders, as needed.
• Ensure all auxiliary school programs are compliant with applicable federal, state, and local licensing and supervision requirements and regulations.
• Maintain open and regular communication and serve as auxiliary program liaison for participating families.
• Engage regularly with Portledge families through casual and formal family meetings to build strong community relationships and gauge interest in new or improved auxiliary program activities.
• Collect COI’s, W-9’s, and background checks from vendors.
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level