Affiliate Operations Specialist (Human Resources) (27995)

Physician Affiliate Group Of New York • New York, NY

1d • $65,000 - $75,000

About The Position

Physician Affiliate Group of New York, P.C. (PAGNY), has opportunities in the Bronx . PAGNY is a multispecialty medical practice group, staffing several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals. PAGNY’s corporate staff provides administrative, practice management and human resources services in support of its more than 3,000 clinical providers. The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff. NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay. In compliance with federal, state, and local employment laws and regulations, the Affiliate Operations Specialist, under the direction of HR and site leadership, is responsible for providing general support to the site PAGNY office and providers. The Affiliate Operations Specialist is also responsible for managing all employee concerns as the initial point of contact and is expected to serve as an outward-facing part of the HR Department. In collaboration with internal stakeholders, the Affiliate Operations Specialist’s responsibilities include onboarding of new hires through effective communication with recruiting specialists and hiring managers, logging and tracking of applicable human resources forms, and consistent updating of employee records in HRIS and other systems. Manages compliance with mandatory and non-mandatory trainings, continuing education, annual health assessments, and work evaluations, assuring employee records are current and meet The Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and New York Department of Health (NYDOH) standards. Acting as the primary point of contact for all credentialing and onboarding, the Affiliate Operations Specialist will manage multiple new providers' progress throughout this process. Tracks all new hires, ensuring onboarding is smooth and thoroughly reviewed, and that all post hire data and documents are in HRIS, employee files, credentialing and onboarding trackers. Maintains relationships with providers and staff by checking in periodically to keep them informed and engaged. Leads and facilitates recurring new hire orientation and other activities and also provides hands on guidance for timesheet processing, benefits, continuing medical education (CME), payroll and holiday calendars. Manages all HRIS transactions in a timely fashion and makes change requests ensuring accuracy. Follows up with the appropriate personnel and communicates with corporate and H+H approvers for escalated issues. Builds and maintains successful relationships with site leadership, Medical Staff Office (MSO), Occupational Health Services (OHS), H+H Human Resources Partners, Chiefs/Chairs, and other stakeholders. Attends site committee meetings when necessary. Handles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements; refers complex matters to appropriate Labor and Employee Relations team member.

Requirements

• Requires a bachelor's degree or equivalent in education and/or experience, plus three years of related experience in the healthcare setting.
• The ability to communicate and interact effectively with personnel at all levels of the organization is essential.
• Excellent interpersonal, organizational, and communication skills both oral and written.
• Consistently displays the highest degree of integrity, professionalism, diplomacy, and discretion.
• Maintain the highest level of confidentiality.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• Requires demonstrated ability to work independently and efficiently.
• Ability to work well under pressure and prioritize in a deadline driven environment.

Nice To Haves

• HR Certification preferred.

Responsibilities

• Providing general support to the site PAGNY office and providers.
• Managing all employee concerns as the initial point of contact.
• Onboarding of new hires through effective communication with recruiting specialists and hiring managers.
• Logging and tracking of applicable human resources forms.
• Consistent updating of employee records in HRIS and other systems.
• Managing compliance with mandatory and non-mandatory trainings, continuing education, annual health assessments, and work evaluations, assuring employee records are current and meet The Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and New York Department of Health (NYDOH) standards.
• Acting as the primary point of contact for all credentialing and onboarding, the Affiliate Operations Specialist will manage multiple new providers' progress throughout this process.
• Tracking all new hires, ensuring onboarding is smooth and thoroughly reviewed, and that all post hire data and documents are in HRIS, employee files, credentialing and onboarding trackers.
• Maintaining relationships with providers and staff by checking in periodically to keep them informed and engaged.
• Leading and facilitating recurring new hire orientation and other activities and also provides hands on guidance for timesheet processing, benefits, continuing medical education (CME), payroll and holiday calendars.
• Managing all HRIS transactions in a timely fashion and makes change requests ensuring accuracy.
• Following up with the appropriate personnel and communicates with corporate and H+H approvers for escalated issues.
• Building and maintaining successful relationships with site leadership, Medical Staff Office (MSO), Occupational Health Services (OHS), H+H Human Resources Partners, Chiefs/Chairs, and other stakeholders.
• Attending site committee meetings when necessary.
• Handling routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements; refers complex matters to appropriate Labor and Employee Relations team member.

Benefits

• Competitive compensation package
• 10% 401K company contribution after one year of service, with 3% company contribution starting day one
• Choice of a three tiered, very low-cost medical plans
• Excellent dental insurance including orthodontics coverage starting day one
• Generous paid time off program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees