Aerospace Executive Administrative Assistant

Eaton Corporation • Beachwood, OH

2d • $67,500 - $99,000 • Onsite

About The Position

This position serves as the primary point of contact for the VP of Finance and the VP of Sales Strategy and Marketing for the Eaton Aerospace Group. This position will provide value-added administrative support for the functions utilizing previous experience, strong problem-solving ability, balanced judgment, and communication skills. Administrative support can include but is not restricted to presentation preparation, data analysis, meeting scheduling and arranging, preparation and issuance of monthly status reports, booking and coordinating meeting and travel arrangements and any administration associated with key initiatives. The position will interact locally and internationally with Corporate, Divisions and functions and also support Aerospacefocused activities at Eaton Center as needed.

Requirements

• Minimum of a High School Diploma/GED from an accredited institution
• Minimum of 5 years’ administrative assistant experience.
• No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of Beachwood OH will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
• Must be able to work in the United States without corporate sponsorship now and within the future.
• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, etc.
• Strong written and verbal communication skills, analytical ability and excellent interpersonal skills.
• Ability to work effectively independently and within a team, and thrive in a fast-paced environment.
• High degree of confidentiality, discretion, quality and professionalism.
• Exhibits high degree of reliability and trustworthiness with an ethical approach.
• Highly flexible and proactive in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities.
• Effective in working with people at all levels of the organization as well as external contacts, customers, suppliers, etc.
• Up to 10% travel required.

Nice To Haves

• Bachelors Degree from an accredited institution.

Responsibilities

• Exhibits professional communication style in person, over the phone, email and instant messaging when dealing with internal Executives, and members of numerous outside organizations.
• Supports the preparation of presentations for all meetings including gathering the necessary data to complete the task through multiple avenues in the organization.
• Manage executive calendars - set meetings and coordinate meeting times across multiple businesses and time zones.
• Provides coordination and booking of travel arranging including travel arrangements for visiting guests, customers and clients.
• Provides administrative support including preparation, reconciliation and filing of T&E reports in Concur.
• Maintains effective working relationships with all internal/external employees as well as external customers and clients.
• Demonstrates a high sense of urgency and ability to act independently during completion of tasks.
• Shares responsibility of general office operations with other administrative assistants and supports other duties as assigned.

Benefits

• Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees