Advisor, Corporate Governance

ConocoPhillips • Houston, TX

11h

About The Position

The Advisor, Corporate Governance, works within ConocoPhillips’ Legal Department and is mainly responsible for managing corporate governance matters for the parent company, which is publicly listed. This position is crucial in delivering corporate support services across the company, regularly interacting with business groups such as Audit, Corporate Planning and Development, and the Office of the Corporate Secretary. Additionally, the advisor provides support to the Executive Leadership Team and Board of Directors. The Advisor, Corporate Governance reports directly to the Managing Counsel, Corporate Securities.

Requirements

• Legally authorized to work in the United Sates
• 10 or more years of experience in corporate governance
• 5 or more years of experience with public-company corporate governance

Nice To Haves

• Intermediate level of proficiency in Microsoft Word, Excel, and Outlook, Nasdaq Boardvantage (or similar) online portal, EnGlobe (or similar) database application, DFIN Active Disclosure (or similar) application for Section 16 filings, and EDGAR Next filer management
• Ability to work independently within broadly defined, high stakes objectives, being able to perform job functions without extensive supervision and handle sensitive information with discretion
• Excellent oral and written communication skills, including the ability to clearly understand and communicate detailed, complicated subject matter
• Comprehensive analytical, conceptual, organizational and problem-solving skills
• A critical eye for details
• Ability to prioritize work appropriately
• Excellent research skills
• Manages tasks to effectively and efficiently complete work responsibilities of self and others
• Transmits information so it is received and understood in the way it was intended

Responsibilities

• Assist with the preparation of Board and committee meeting materials (including agendas, resolutions, minutes or governance-related presentations), prepare and distribute electronic Board and committee books in online board portal, and maintain agenda planners
• Coordinate with Corporate Planning and Development, Corporate Events and committee liaisons in connection with the planning of Board and committee meetings
• Maintain board calendar and handle all meeting invitations for the Board and certain of its committees
• Coordinate with committee liaisons to prepare annual committee evaluations and distribute Board, committee and director peer evaluations via online questionnaire portal
• Provide administrative support for director peer reviews with Lead Director and CEO performance review with chair of compensation committee, including planning and calendaring director meetings
• Assist with new director onboarding (including preparation of pre-election materials, packet of select company materials, and coordination and scheduling new director orientation)
• Manage and control the corporate records, including the Minute Books (original and electronic copy), correspondence and ancillary files of the Company, maintaining sole discretion to amend and manage corporate records and monitor the implication of organizational and financial changes
• Prepare and review Director and Officer Questionnaires and Related Party Transaction Questionnaires, including conducting independence and related party transactions analyses
• Prepare and file NYSE annual and interim reports
• Prepare and file Section 16 filings (Forms 3, 4 and 5) and maintain director and officer EDGAR Next account and codes
• Assist with preparation of Proxy Statement and related materials
• Coordinate with internal and external stakeholders and take primary responsibility for the planning of the Annual Meeting, including preparation of inspector documents and meeting materials
• Research, draft, and issue Secretary’s Certificates
• Maintain accurate records within the Company’s corporate database, EnGlobe
• Collaborate directly with internal clients including the Executive Leadership Team; Tax; Treasury; Controllers; Auditors; Corporate Planning and Development and A&D

Benefits

• Health & Wellness: Medical, dental, vision, mental health support, and wellness programs.
• Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans.
• Work-Life Balance: Paid time off, paid parental leave, and family support resources.
• Career Development: Access to training, mentoring, and internal career mobility tools.
• Recognition & Inclusion: Peer-nominated awards, inclusive culture, and employee resource groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed